Job Title: Interview Scheduling Specialist

Location: Mumbai / Bangalore

Experience: 4–8 Years

Employment Type: Full-Time

Salary: Up to ₹9 LPA

Band: BPO 2/3

Shift: Night Shift (6:00 PM – 4:00 AM / 7:00 PM – 5:00 AM IST)

Role Overview

We are looking for an experienced Interview Scheduling Specialist to support global recruitment operations. The role involves coordinating interview schedules, managing candidate and hiring manager communication, maintaining interview calendars, resolving scheduling conflicts, and ensuring a smooth interview experience across phone, video, and in-person formats.

The ideal candidate should have experience in US/UK recruitment processes, interview coordination, HR systems, and recruitment operations .

Key Responsibilities

- Manage end-to-end interview scheduling activities for candidates and hiring teams.

- Coordinate phone, video, and in-person interviews across multiple time zones.

- Maintain and update interview calendars based on interviewer availability.

- Coordinate with Talent Acquisition teams and Hiring Managers for interview requirements.

- Communicate interview details, confirmations, and updates to candidates and stakeholders.

- Resolve scheduling conflicts and ensure timely interview completion.

- Maintain interview trackers, reports, and scheduling status updates.

- Ensure accurate documentation and adherence to recruitment processes.





- Support recruitment operations in a shared services/global business services workplace.

- Handle candidate queries and provide professional support throughout the interview process.

Required Skills & Qualifications

- 4–8 years of experience in Interview Scheduling / Recruitment Operations.

- Experience in US/UK recruitment processes preferred.

- Strong communication and stakeholder coordination skills.

- Excellent organizational skills and attention to detail.

- Ability to manage multiple priorities in a fast-paced environment.

- Proficiency in MS Office tools (Excel, Word, PowerPoint, Outlook).

- Experience working with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR is an advantage.

- Understanding of recruitment compliance and employment practices.

Preferred Skills

- Interview Coordination

- Talent Acquisition Operations

- Recruitment Support

- Candidate Experience Management

- HR Shared Services

- HRIS Systems

- Recruitment Reporting

- Scheduling Automation Tools

- Stakeholder Management

Education

Bachelor’s Degree in Human Resources, Business Administration, or related field preferred.

Important Notes

Ex-TCS employees are not eligible to apply.

PAN Card and Date of Birth (DOB) are mandatory for profile creation.

Application Process

To proceed with your application, please complete the AI Assessment using the link below.

Assessment Link:

📌 Interview Scheduling Specialist (Mumbai)
🏢 Gratitude
📍 Mumbai