Onboarding Specialist – Pre-Hire Process Specialist

Location: Mumbai (Olympus) / Bangalore (Think Campus)
Shift: Night Shift – 6:00 PM to 4:00 AM / 7:00 PM to 5:00 AM IST
Experience: 3–6 Years

Job Summary

We are looking for an experienced Onboarding Specialist – Pre-Hire Process Specialist to manage and coordinate end-to-end pre-hire and onboarding activities for new employees. The role will act as a key point of contact for candidates during the onboarding phase and will coordinate with recruiters, hiring managers, and business teams to ensure a smooth and seamless transition into the organization.

Key Responsibilities

- Serve as the primary point of contact for candidates during the pre-hire and onboarding process.

- Coordinate end-to-end onboarding activities, including pre-boarding, start-date confirmation, orientation, and Day 1 activities.

- Send welcome and onboarding communications to new hires.

- Select appropriate background verification packages based on job code, location, and business requirements.

- Initiate and monitor required drug testing processes.

- Review background check and drug test results and provide clearance as per process guidelines.

- Schedule employee start dates and select appropriate onboarding events in My Learning.

- Update candidate profiles in Workday and move candidates to the Ready for Hire stage.

- Send Day 1 communications to candidates, hiring managers, and recruiters with reporting, badging, I-9, orientation, and other required instructions.

- Coordinate with Talent Acquisition Advisors, Hiring Managers, and business teams to resolve onboarding-related queries.





- Maintain accurate onboarding records, checklists, trackers, and reports in HR systems.

- Ensure all onboarding activities are completed accurately and within defined timelines.

- Support global and regional onboarding programs and process improvement initiatives.

Qualifications

- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

- 3–6 years of experience in candidate onboarding or pre-hire processes.

- International onboarding experience is required; US onboarding experience is preferred .

- Experience working with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR is an advantage.

- Solid knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook .

Key Skills

- Candidate Onboarding

- Pre-Hire Process Management

- HR Operations

- HRIS / Workday

- Background Verification

- Employee Documentation

- Stakeholder Management

- Communication Skills

- Customer Service

- Data Management & Reporting

- Attention to Detail

- Multitasking & Time Management

Preferred Qualifications

- Experience in a Shared Services / Global Business Services (GBS) environment.

- Familiarity with onboarding automation tools and platforms.

- Understanding of US employment laws, compliance, and onboarding requirements .

- Experience supporting international or global employee onboarding processes.

- Strong ability to manage multiple priorities in a fast-paced environment.

​ Important

- Ex-TCS employees are not eligible to apply.

- PAN and Date of Birth (DOB) are required for profile creation.

📌 OHL TA-Onboarding Specialist (Mumbai)
🏢 Gratitude
📍 Mumbai