Interview Scheduling Specialist

Location: Mumbai / Bangalore
Experience: 4–8 Years
Shift: Night Shift – 6:00 PM–4:00 AM / 7:00 PM–5:00 AM IST

Job Summary

We are looking for an Interview Scheduling Specialist with experience in US/UK recruitment processes and interview scheduling . The candidate will be responsible for coordinating interviews across phone, video, and in-person formats while ensuring a smooth experience for candidates and hiring teams.

The role requires excellent communication, strong organizational skills, attention to detail, and proficiency in MS Excel.

Key Responsibilities

- Manage and coordinate interview scheduling for candidates and hiring teams.

- Schedule phone, video, and in-person interviews based on availability.

- Maintain and update interview calendars accurately.

- Coordinate with candidates, Talent Acquisition (TA), and Hiring Managers (HM).

- Gather required information from TA/HM for interview scheduling.

- Identify and resolve scheduling conflicts and issues.

- Ensure timely communication of interview details and updates.

- Provide regular status reports to TA/HM.

- Maintain accurate scheduling data and records using MS Excel and internal systems.

- Manage multiple scheduling requests while meeting timelines and service expectations.

Required Skills

- Interview Scheduling

- US/UK Recruitment

- International Recruitment

- Candidate Coordination

- Calendar Management

- Stakeholder Management





- MS Excel

- MS Office

- Communication Skills

- Attention to Detail

- Time Management

- Multitasking

- Problem Solving

- Customer Service

Preferred Skills

- HRIS Systems – Workday, SAP SuccessFactors, BambooHR

- Interview Scheduling Automation Tools

- Shared Services / GBS Experience

- Knowledge of US Employment Laws & Compliance

Qualifications

- Bachelor's degree in Human Resources, Business Administration, or related field is preferred.

- 3–6 years of experience in Interview Scheduling is preferred.

- Experience in US Recruitment, UK Recruitment, or International Recruitment with interview scheduling is required.

Key Competencies

- Strong interpersonal and communication skills.

- Excellent organizational and coordination abilities.

- High attention to detail.

- Ability to multitask and manage competing priorities.

- Customer-service-oriented and professional approach.

- Ability to work effectively in a quick-paced environment.

- Strong problem-solving skills.

- Ability to work with candidates and stakeholders across different time zones.

Work Requirements

- Willingness to work in night shifts .

- Shift timings: 6:00 PM–4:00 AM or 7:00 PM–5:00 AM IST .

- Location: Mumbai / Bangalore .

Eligibility

- Ex-TCS employees are not eligible to apply.

- PAN and Date of Birth (DOB) are required for profile creation.

📌 OHL Interview Scheduling Specialist (Mumbai)
🏢 Gratitude
📍 Mumbai