JOB DESCRIPTIONPosition: Executive Assistant to ManagementCompany Name: Laxmi International Foods

Job Location: Mumbai

Department: Management / Administration

Experience: 1–3 Years

Qualification: Graduate

Employment Type: Full-Time

Job SummaryWe are looking for a proactive, organised, and responsible Executive Assistant to support management in daily business operations, coordination, scheduling, documentation, and follow-ups. The candidate should have good communication skills, basic computer knowledge, and the ability to manage multiple tasks efficiently.

1. Key ResponsibilitiesManagement Support
2.

- Assist management with daily activities and business-related tasks.
- Schedule meetings, appointments, and business calls.
- Maintain daily task lists and remind management about important deadlines.

1. Communication & Coordination
2.

- Coordinate with clients, suppliers, employees, and business associates.
- Handle phone calls, WhatsApp messages, and emails professionally.
- Follow up on pending tasks, meetings, payments, and business commitments.

1. Documentation & Reporting
2.

- Prepare quotations, letters, reports, and other business documents.
- Maintain records, files, and important documents.
- Prepare daily or weekly work updates for management.

1. Sales & Business Coordination
2.

- Coordinate with the sales team regarding customer inquiries and orders.
- Follow up with customers and suppliers as required.




- Maintain customer databases and business contact details.

1. Administrative Support
2.

- Assist with office administration and routine operational activities.
- Coordinate with accounts, dispatch, and other departments.
- Ensure timely completion of assigned tasks.
- Required SkillsGood verbal and written communication skills.
- Basic knowledge of MS Excel, MS Word, and email.
- Good organisational and time-management skills.
- Ability to handle confidential business information.
- Strong follow-up and coordination skills.
- Proactive attitude with attention to detail.
- Candidate RequirementsMinimum graduate.
- 1–3 years of experience in administration, coordination, or executive assistance preferred.
- Freshers with excellent communication and organisational skills may also apply.
- Candidates comfortable working in a fast-paced business workplace will be preferred.
- Key Performance Indicators (KPIs)Timely completion of assigned tasks.
- Effective follow-up with customers, suppliers, and employees.
- Accurate documentation and record maintenance.
- Proper scheduling and coordination of meetings.
- Timely reporting and communication with management.

Ideal Candidate: Someone who can take responsibility, manage follow-ups independently, stay organised, and help management ensure that daily business activities run smoothly.

📌 Secretary / Executive Assistant (Mumbai)
🏢 Laxmi International Foods
📍 Mumbai