1. Calendar and Priority Management

● Manage the Founder’s calendar, including internal meetings, external appointments and strategic reviews.

● Prioritise meetings based on urgency, business impact and stakeholder importance.

● Identify scheduling conflicts and proactively recommend suitable alternatives.

● Protect the Founder’s time by ensuring effective planning and meeting preparedness.

● Coordinate travel, itineraries, accommodation and other logistical requirements.

2. Task Management and Follow-ups

● Maintain a centralised tracker for commitments, decisions, deliverables and action items. ● Assign clear owners, timelines and priorities to tasks emerging from meetings and discussions.

● Follow up with internal and external stakeholders to ensure timely completion.

● Highlight delays, risks and dependencies before they affect business outcomes.

● Provide the Founder with concise daily and weekly updates on critical pending matters.

● Use task-management tools to maintain visibility and accountability across initiatives.

3. Meeting Management and Minutes of Meetings

● Coordinate leadership meetings, business reviews, investor discussions and external stakeholder meetings.

● Prepare agendas, pre-reads, presentations and relevant background information.

● Attend key meetings and prepare accurate, structured Minutes of Meetings.

● Clearly document decisions, responsibilities, deadlines and next steps.

● Circulate MOMs promptly and track action items through completion.

● Maintain an organised and searchable repository of meeting records and decisions.

4. AI Tools and Productivity Automation





● Use AI tools to prepare meeting summaries, draft communication, conduct research and organise information.

● Leverage AI for presentation support, report preparation, data summarisation and action-item extraction.

● Identify opportunities to automate repetitive administrative and coordination activities.

● Evaluate and implement productivity tools that improve scheduling, follow-ups and information retrieval.

● Maintain appropriate confidentiality and human review while using AI tools.

● Stay updated on emerging AI applications relevant to executive productivity and business operations. 5. Communication and Stakeholder Coordination

● Act as a skilled liaison between the Founder and internal or external stakeholders.

● Draft, review and manage emails, messages, presentations and other communication.

● Coordinate with leadership teams, investors, clients, partners and Key Account Managers. ● Ensure that stakeholder requests and inbound queries are acknowledged and addressed promptly.

● Maintain discretion while handling sensitive business and leadership communication.

● Support digital networking and professional outreach, including LinkedIn communication when required.

6. Events and Engagements

● Plan and coordinate leadership events, business conferences,



networking engagements and company initiatives.

● Manage invitations, registrations, schedules, guest coordination, vendors and event logistics.

● Prepare detailed event plans, budgets, responsibility trackers and contingency arrangements.

● Coordinate internal team-engagement activities, leadership off-sites and special events. ● Track event-related actions and prepare post-event summaries where required.

7. Strategic and Business Support

● Support the Founder in planning and tracking strategic business initiatives.

● Conduct research and prepare concise reports, briefs and decision-support documents.

● Coordinate with cross-functional teams to gather business updates and relevant information.

● Assist in preparing leadership presentations, dashboards and business-review material.

● Monitor the progress of high-priority initiatives and highlight areas requiring leadership intervention.

● Handle special projects requiring cross-functional coordination and structured execution.

8. Document and Information Management

● Maintain organised records of confidential documents, presentations, reports and correspondence.

● Create systematic folders and repositories for quick information retrieval.

● Ensure version control and accuracy of documents shared with leadership.

● Maintain confidentiality and restrict access to sensitive information appropriately.

Pay: ₹800,000.00 - ₹1,500,000.00 per year

Application Question(s):

- Would you be comfortable commuting to Malad West and with the shift timings from 10:30AM to 7:30PM ?

Work Location: In person

📌 Executive Assistant to CEO (Mumbai Suburban)
🏢 Flipspaces Technology Labs
📍 Mumbai Suburban