The Accounts Officer will be responsible for managing the clinic's day-to-day financial and accounting activities, maintaining accurate financial records, monitoring collections and payments, preparing reports, and ensuring proper documentation and financial controls.

Key Responsibilities

1. Daily Accounts & Cash Management

- Maintain daily accounts and financial records.
- Record all clinic income and expenses accurately.
- Monitor daily cash, card, UPI and bank collections.
- Verify daily billing and collection statements.
- Perform daily cash and bank reconciliation.
- Maintain petty cash and supporting vouchers.
- Ensure all transactions are properly documented.

2. Patient Billing & Collections

- Verify patient bills and receipts.
- Monitor outstanding patient payments.
- Follow up on pending payments where required.
- Coordinate with reception/front-office staff regarding billing discrepancies.
- Ensure refunds, discounts and cancellations are properly authorized and recorded.
- Maintain records of packages, consultations, procedures and other clinic services.

3. Accounts Payable

- Process vendor and supplier invoices.
- Verify invoices against purchase orders/receipts where applicable.
- Prepare payment requests and maintain payment records.
- Track outstanding supplier payments.
- Maintain proper documentation for all expenses.

4. Bank & Financial Reconciliation

- Perform regular bank reconciliation.
- Verify deposits and electronic payment settlements.
- Identify and resolve discrepancies between billing, bank statements and accounting records.
- Maintain accurate bank transaction records.

5. Payroll & Staff Payments

- Assist in preparation of monthly salary/payroll statements.
- Verify attendance, leave, incentives and deductions where applicable.
- Maintain records of staff advances and reimbursements.




- Coordinate with management for salary processing.

6. Tax & Statutory Compliance

- Maintain records required for applicable tax and statutory compliance.
- Assist with GST/TDS and other applicable statutory calculations and documentation.
- Coordinate with the external Chartered Accountant/consultant for statutory filings.
- Maintain supporting documents for audits and tax requirements.

7. Monthly Financial Reporting
Prepare and submit regular reports such as:

- Daily collection report
- Daily expense report
- Monthly income and expense statement
- Outstanding payment report
- Vendor payable report
- Bank reconciliation statement
- Petty cash statement
- Monthly profit/loss summary
- Other financial reports requested by management

8. Inventory & Purchase Accounts

- Maintain purchase and supplier records.
- Verify purchase invoices and supporting documents.
- Coordinate with administration/store personnel regarding inventory-related payments.
- Monitor expenses related to medicines, consumables and clinic supplies.

9. Audit & Documentation

- Maintain organized financial records and vouchers.
- Provide documents required for internal and external audits.
- Ensure accounting records are complete, accurate and up to date.
- Maintain confidentiality of financial and patient-related information.

Key Skills & Competencies

- Good knowledge of accounting principles.
- Robust numerical and analytical skills.




- Proficiency in MS Excel and accounting software.
- Knowledge of Tally/other accounting software is preferred.
- Good understanding of billing and reconciliation.
- Attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to maintain confidentiality.
- Strong organizational and time-management skills.
- Ability to work independently and meet deadlines.

Educational Qualification

- B.Com / M.Com / MBA Finance or equivalent qualification.
- Relevant accounting certification will be an added advantage.

Experience

- 2–5 years of relevant experience in accounting.
- Experience in a clinic, hospital, healthcare centre or medical organization is preferred.

Key Performance Indicators (KPIs)

- Accuracy of daily financial entries.
- Timely completion of daily/monthly accounts.
- Accuracy of cash and bank reconciliation.
- Timely collection and follow-up of outstanding payments.
- Proper maintenance of invoices and vouchers.
- Timely preparation of financial reports.
- Compliance with applicable statutory requirements.
- Reduction of billing/accounting discrepancies.

Authority & Responsibility

The Accounts Officer is responsible for maintaining accurate financial records and reporting financial discrepancies to the Clinic Administrator/Management. All major payments, refunds, discounts and financial adjustments must be processed according to the clinic's approval policy.

Confidentiality

The Accounts Officer must maintain strict confidentiality of all financial, patient, employee and business information and must not disclose such information to unauthorized persons.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

- Paid time off

Work Location: In person

📌 Accounts Officer (Velachery)
🏢 CHENNAI OBESITY AND GASTRO SURGEON'S CLINIC
📍 Velachery