Job Summary

Establish and run secure, compliant project administration across offices, site facilities, travel, accommodation, transport, vendors, visitors and employee support.

Key Responsibilities

Required Outcomes

- Operational offices and temporary facilities available to mobilisation dates.
- Controlled travel, accommodation, transport, access and visitor support.
- Compliant service contracts, records, assets, budgets and continuity arrangements.
- Reliable administration dashboard and auditable service performance.

Office and site establishment

- Deliver offices, temporary facilities, utilities, furniture, welfare, pantry, housekeeping and IT-access coordination.
- Maintain SOPs, service catalogue, registers, asset custody, records and confidentiality.
- Own budgets, purchase requests, invoice validation, petty cash and forecasts within authority.

Travel, accommodation and protocol

- Manage travel, guest houses, hotels, transport and roster support.
- Coordinate visa and FRRO administration with HR/Legal.
- Plan official,



customer and leadership visits including access, itineraries and protocol.

Security, services and compliance

- Manage guarding, access control, badging, visitors and key control with Security/EHS.
- Control housekeeping, transport, catering, pest control, waste and maintenance against SLAs.
- Verify contractor licences, wages, PF/ESI, attendance, insurance and statutory records.
- Maintain leases, registrations, permits, renewals and continuity arrangements.

Key Performance Indicators

Outcome

Performance measure

Readiness

Facilities and support ready to mobilisation dates.

Service

Vendors achieve SLAs with timely issue closure.

Cost

Spend and forecast remain within budget.

Compliance

Zero material labour/statutory failure in service contracts.

Responsiveness

Requests and visits completed within published levels.

Skill Requirements

Must Have Skill

Administrative Support

Positive to Have Skill

Other Requirements

📌 Tower Lead (India)
🏢 HCLTech
📍 India