Job Description – Personal Assistant to the Managing Director

Organisation: Minerva Academy

Position Overview

Minerva Academy is looking for a highly organised, proactive, efficient and presentable Personal Assistant to the Managing Director (MD). The candidate will be responsible for providing comprehensive administrative, secretarial and operational support to the MD, ensuring the smooth management of daily schedules, correspondence, meetings, travel and other professional commitments.

The ideal candidate must possess excellent communication skills, exceptional organisational abilities, a proactive approach to work and the ability to handle multiple responsibilities in a quick-paced and demanding environment.

Key Roles & Responsibilities

1. Correspondence & Communication Management

- Handle all official correspondence on behalf of the MD, including emails, WhatsApp messages, letters and other communications.
- Draft, review and respond to emails, letters, messages and other official communications as required.
- Manage incoming and outgoing communications, ensuring timely responses and appropriate follow-ups.
- Coordinate with internal departments, external stakeholders, business associates, officials and other relevant parties.
- Maintain confidentiality and discretion in handling sensitive information and communications.

2. Calendar & Schedule Management

- Manage the MD's daily calendar, appointments, meetings and engagements.
- Schedule meetings, coordinate availability and ensure effective time management.
- Send reminders, prepare meeting schedules and ensure all necessary arrangements are in place.
- Prioritise commitments and proactively manage changes to schedules.

3. Travel & Logistics Management





- Plan and coordinate domestic and international travel, including flight bookings, accommodation, local transportation and itineraries.
- Manage travel-related documentation and other logistical arrangements.
- Accompany the MD on domestic and international travel whenever required.
- Ensure seamless coordination of travel schedules, meetings and other engagements during trips.

4. Administrative & Personal Assistance

- Provide comprehensive day-to-day administrative and secretarial support to the MD.
- Prepare documents, presentations, reports, notes and other official material as required.
- Maintain records, organise documents and ensure important information is readily accessible.
- Coordinate with different departments to ensure tasks assigned by the MD are followed up and completed within deadlines.
- Handle any other professional, administrative or coordination-related responsibilities assigned by the MD.

5. Coordination & Follow-ups

- Act as a point of coordination between the MD and various internal and external stakeholders.
- Track pending tasks, commitments, meetings and action points.
- Ensure timely follow-ups and execution of instructions issued by the MD.
- Proactively identify requirements and take necessary steps to ensure smooth day-to-day functioning.

Desired Skills & Qualifications

- Excellent command over spoken and written English. Fluency in English is essential.




- Excellent communication, drafting and interpersonal skills.
- Presentable, professional and confident personality.
- Highly organised, systematic and detail-oriented.
- Proactive, resourceful and a natural go-getter with a strong sense of responsibility.
- Ability to multitask, prioritise work and handle pressure in a demanding environment.
- Strong time-management and coordination skills.
- Proficiency in MS Office, Google Workspace, email management and other digital communication tools.
- Ability to maintain strict confidentiality and exercise sound judgement.
- Flexible with working hours and willing to travel domestically and internationally whenever required.

Preferred Experience

- Prior experience as a Personal Assistant, Executive Assistant or in a similar administrative/secretarial role will be preferred.
- Experience working directly with senior management, directors or business leaders will be an added advantage.
- Candidates with experience in managing complex schedules, official correspondence and travel logistics will be preferred.

Ideal Candidate Profile

We are looking for someone who is:

- A self-starter who takes ownership of responsibilities rather than waiting for instructions.
- Extremely efficient, organised and dependable.
- Quick-thinking, solution-oriented and capable of handling unexpected situations.
- Comfortable working in a fast-paced environment with demanding schedules.
- Professional in conduct, appearance and communication.
- Someone who can anticipate the MD's requirements and ensure that things are taken care of proactively.

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Personal Assistant to Managing Director (Sahibzada Ajit Singh Nagar)
🏢 Minerva Academy
📍 Sahibzada Ajit Singh Nagar