Job Description – HR Executive

Position: HR Executive
Experience: 2–3 Years
Industry: Information Technology (IT)
Department: Human Resources
Employment Type: Full-Time
Location: Pune 411009

Job Summary

We are looking for a proactive, enthusiastic, and detail-oriented HR Executive with 2–3 years of experience in an IT organisation. The candidate will be responsible for managing day-to-day HR operations, recruitment coordination, employee engagement, onboarding, attendance and leave management, HR documentation, and employee lifecycle activities.

The ideal candidate should have good communication and interpersonal skills, a strong understanding of HR processes, and the ability to work in a fast-paced IT environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

- Coordinate with hiring managers to understand manpower requirements.
- Handle end-to-end recruitment activities, including sourcing, screening, scheduling interviews, and follow-ups.
- Coordinate technical and HR interview rounds.
- Maintain candidate databases and recruitment trackers.
- Manage offer rollouts, salary negotiations, and candidate follow-ups.

2. Employee Onboarding & Induction

- Manage joining formalities and documentation for new employees.
- Coordinate employee induction and orientation programs.
- Ensure timely completion of onboarding checklists.
- Maintain employee personal files and HR records.

3. HR Operations & Administration

- Manage daily HR operations and employee-related queries.
- Maintain attendance, leave records, and employee databases.
- Coordinate payroll inputs, including attendance, leave, new joiners, and exits.
- Prepare and issue HR letters, including offer letters, appointment letters, confirmation letters, and experience letters.
- Ensure proper maintenance of HR documentation and records.

4. Employee Engagement & Relations

- Plan and coordinate employee engagement activities, birthday celebrations, festivals, and team-building initiatives.
- Address employee queries and concerns.




- Support employee satisfaction and retention initiatives.
- Assist in organising employee feedback and engagement surveys.

5. Performance Management

- Coordinate probation reviews and employee confirmation processes.
- Follow up with managers for performance appraisal inputs.
- Maintain performance management records.
- Support the implementation of HR policies and procedures.

6. Exit Management

- Coordinate employee resignation and exit formalities.
- Conduct exit interviews and collect feedback.
- Coordinate full and final settlement inputs with the finance/payroll team.
- Ensure completion of clearance and exit documentation.

7. HR Compliance

- Maintain employee records and statutory documentation.
- Support compliance with applicable labour laws and company HR policies.
- Assist in maintaining confidentiality of employee information.

Required Skills & Qualifications

- Bachelor's degree in Human Resources, Business Administration, or a related field.
- 2–3 years of experience in HR operations/generalist activities, preferably in an IT organisation.
- Basic understanding of IT recruitment and technical hiring processes.
- Good knowledge of employee lifecycle management and HR operations.
- Working knowledge of MS Excel, Word, and HRMS tools.
- Excellent verbal and written communication skills.
- Strong interpersonal, coordination, and problem-solving abilities.
- Ability to multitask and manage priorities effectively.
- High level of confidentiality, ownership, and attention to detail.

Preferred Skills

- Experience working in a software development or IT services company.
- Basic knowledge of labour laws and statutory compliance.
- Ability to independently manage day-to-day HR activities.

What We Offer

- Chance to work in a growing IT organisation.
- Collaborative and employee-friendly work environment.
- Learning and professional development opportunities.
- Exposure to end-to-end HR operations and practices.

Pay: ₹300,000.00 - ₹450,000.00 per year

Benefits:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 HR Executive (Pune)
🏢 Ai India Innovations
📍 Pune