Role Purpose

To ensure timely realisation of receivables, deposits and advances from our clients, primarily Government departments, PSUs and the banking sector, through structured follow-up and direct liaison with client offices. This is a non-accounting role focused on collections, documentation follow-up and relationship management with client finance and administration teams.

Key Responsibilities

Receivables Follow-up

- Follow up on outstanding invoices with Government departments, PSUs and banks until payment is received.

- Track each bill through the client’s approval chain (bill submission, verification, sanction, passing and release) and remove bottlenecks.

- Visit client offices regularly to meet the concerned officials and expedite processing of bills.

- Ensure all supporting documents required by clients (work completion certificates, measurement sheets, delivery challans, installation reports, etc.) are submitted correctly and on time.

Deposits, Retention & Advances

- Follow up for release of Earnest Money Deposits (EMD), Security Deposits (SD) and retention money on completion of the applicable period.

- Track Performance Bank Guarantees (PBG) and ensure their return / release on expiry of the guarantee period.

- Follow up on recovery and adjustment of advances given and advances due from clients.

- Pursue refunds of deductions such as liquidated damages, penalties or withheld amounts wherever eligible.

Tracking & Reporting

- Maintain a client-wise follow-up tracker covering invoices, deposits, guarantees and advances.

- Prepare weekly collection status and ageing reports for management, highlighting critical and long-pending dues.

- Share expected collection dates and cash-inflow forecasts with the Finance team.

- Coordinate with the Accounts team for statement reconciliation and confirmation of receipts (no bookkeeping responsibility).

Liaison & Correspondence

- Draft formal letters,



reminders and representations to client departments for pending payments and releases.

- Build and maintain professional relationships with client finance, procurement and administration officials.

- Escalate disputes or long-pending cases to management with a clear status and recommended action.

- Coordinate internally with Project, Sales and Accounts teams to resolve client queries that are holding up payments.

Educational Qualification

- Required: Graduate in Commerce, Business Administration or Arts (B.Com / BBA / BA).

- Preferred: MBA (Finance / Marketing) will be an added advantage.

Experience & Knowledge

- 3 – 8 years of experience in collections or receivables follow-up, preferably with Government departments, PSUs or banks.

- Working knowledge of Government payment processes (bill passing, sanction, PFMS / treasury, GeM).

- Understanding of EMD, Security Deposit, retention money and Bank Guarantee release procedures.

- Familiarity with vendor payment processes in banks.

- Proficiency in MS Excel (trackers, ageing reports) and MS Word / email for correspondence.

Skills & Attributes

- Persistent, result-oriented and comfortable with regular field visits.

- Polite, firm and skilled communication with senior officials.

- Good written English for formal letters; fluency in the local language.

- Well organised, with strong follow-up discipline and attention to documentation.

- Willing to travel locally and outstation; own two-wheeler with valid licence preferred.

Key Performance Indicators (KPIs)

- Monthly collection achieved against target.

- Reduction in Days Sales Outstanding (DSO) and in dues older than 90 / 180 days.

- Value of EMD, SD, retention money and Bank Guarantees released.

- Accuracy and timeliness of follow-up trackers and MIS reports.

HR : +91-XXXXXXXXXX

Pay: ₹25,000.00 - ₹65,000.00 per month

Benefits:

- Life insurance
- Provident Fund

Work Location: In person

📌 Accounts Receivable (Chennai)
🏢 ASCENT E-DIGIT SOLUTIONS
📍 Chennai