Key Responsibilities

Executive & Administrative Support

- Manage MD's calendar, appointments, meetings, and travel schedules.
- Prepare meeting agendas, MOMs (Minutes of Meeting), and track action points.
- Screen calls, emails, and correspondence on behalf of the MD.
- Draft professional emails, letters, reports, and presentations.
- Maintain confidential records and key documents.

Follow-up & Coordination (Most Important)

- Maintain a daily follow-up tracker and ensure pending tasks are carried forward until closure.
- Coordinate with department heads and employees to ensure timelines are met.
- Regularly update the MD regarding pending and completed assignments.
- Ensure commitments made by different departments are followed through.

MIS & Reporting

- Prepare daily, weekly, and monthly reports.
- Maintain dashboards and trackers using Excel.
- Analyze data and present meaningful summaries to management.
- Link data from multiple sheets and prepare management reports.

Office & Personal Assistance

- Coordinate administrative and operational requirements of the MD.
- Handle travel bookings, hotel arrangements, meeting logistics, and event coordination.
- Assist in personal assignments as required by the MD while maintaining confidentiality and professionalism.

Required Skills

Must-Have

- Exceptional follow-up and task-tracking ability.
- Strong ownership and problem-solving mindset.
- Excellent communication skills in English and Hindi.
- Proficiency in MS Office (Excel,



Word, PowerPoint).
- Ability to work under pressure and manage multiple priorities.
- Professional behavior and high integrity.

Excel Knowledge Required

- Pivot Tables
- VLOOKUP/XLOOKUP
- Linking Sheets
- Filters & Sorting
- Basic MIS Reporting
- Data Validation
- Conditional Formatting

Additional Preferred Skills

- Shorthand and note-taking skills.
- Experience handling senior management schedules.
- Drafting professional correspondence.
- Strong organizational and coordination abilities.

Educational Qualification

- Graduate (Mandatory)
- Secretarial Practice / Secretarial College background preferred

Preferred Candidate Profile

- Married candidate preferred.
- Candidates with stable job history will be preferred.
- Residence within approximately 45 minutes travel distance from the office.
- Honest, dependable, and committed to long-term association.
- Must be comfortable coordinating with senior management and external stakeholders.

Important Eligibility Criteria

- Must have 3-5 years of experience as:
- Executive Assistant to MD/Director, OR
- Personal Assistant, OR
- Secretary, OR
- Office Coordinator with strong administrative experience.
- Candidate should not have participated in Business Coaching India (BCI) programs conducted by Rahul Jain.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to General Manager (Hisar)
🏢 Shakti Vardhak Hybrid Seeds Private
📍 Hisar