Job Purpose

The Senior Executive – Import & Export will be responsible for handling end-to-end export and import activities of the garment factory, ensuring timely shipment, accurate documentation, coordination with buyers and service providers, and compliance with applicable customs, DGFT, banking and statutory requirements.

Key Responsibilities

- Export Documentation & Shipment
- Handle complete export documentation for garment shipments by Sea, Air and Courier.
- Prepare and verify Commercial Invoice, Packing List, Shipping Instructions and other shipment documents.
- Coordinate preparation and filing of Shipping Bills with CHA/Customs Broker.
- Verify Bill of Lading (BL), Air Waybill (AWB) and other transport documents.
- Coordinate with freight forwarders, shipping lines, airlines, CHA and transporters.
- Ensure shipments are executed according to buyer requirements and committed shipment dates.
- Maintain shipment schedules and provide regular shipment status updates to management and concerned departments.
- Buyer & Internal Coordination
- Coordinate with Merchandising, Production, Packing, Stores, Finance and other departments for timely shipment execution.
- Check buyer shipping instructions and ensure documentation is prepared accordingly.
- Coordinate with buyers/buying offices wherever required regarding shipment and documentation matters.
- Ensure required original/export documents are submitted within the stipulated timelines.
- Import Activities
- Handle import documentation for fabrics, accessories, machinery, spare parts and other materials.
- Coordinate with overseas suppliers, freight forwarders and customs brokers for import shipments.
- Verify import documents such as Commercial Invoice, Packing List, Bill of Lading/AWB and Certificate of Origin.




- Follow up for customs clearance and timely delivery of imported materials to the factory.
- Monitor import duty, clearance charges, detention/demurrage and other logistics costs.
- Customs & DGFT Compliance
- Ensure compliance with applicable Customs and DGFT procedures.
- Handle and maintain IEC-related documentation and DGFT records.
- Coordinate documentation relating to applicable export promotion schemes/authorisations.
- Follow up on Shipping Bill status, EGM and other customs-related matters.
- Maintain records required for customs, DGFT, internal and external audits.
- Banking & Export Realisation Documentation
- Coordinate with the Finance/Accounts department and banks for submission of export documents.
- Maintain shipment-wise records of invoices and export documentation.
- Follow up with Finance/Bank regarding export proceeds and closure of outstanding export entries.
- Coordinate for BRC/e-BRC and other export-realisation-related documentation as applicable.
- Logistics & Freight Management
- Obtain and compare freight quotations from forwarders and logistics providers.
- Negotiate freight and related logistics charges in coordination with management.
- Plan shipments using appropriate modes based on cost, buyer requirements and delivery timelines.
- Monitor freight costs and identify opportunities for logistics cost reduction.
- Follow up closely on vessel/flight schedules, departures and delivery status.
- MIS & Record Maintenance
- Maintain Export and Import Shipment Trackers/MIS.
- Prepare weekly/monthly reports on shipments, freight costs, pending documentation and other key activities.
- Maintain proper physical and electronic records for each export/import shipment.
- Ensure documents are readily available for customer, statutory, financial and social compliance audits.

Pay: From ₹25,000.00 per month

Perks:

- Provident Fund

Work Location: In person

📌 Senior Executive - Export and Import (Tiruppur)
🏢 Hero Fashion
📍 Tiruppur