Key Responsibilities

1. Calendar & Meeting Management

- Manage the MD's daily calendar and appointments.
- Schedule meetings and send timely reminders.
- Prepare meeting agendas and briefing notes before meetings.
- Ensure effective time management and prioritization of commitments.

2. Communication & Relationship Management

- Communicate with company owners, business partners, vendors, and senior stakeholders on behalf of the MD.
- Handle professional correspondence through emails, calls, and WhatsApp.
- Follow up on discussions and ensure timely responses.

3. Travel Management

- Accompany the MD to R&D; farms, factories, field visits, and outstation meetings.
- Arrange travel itineraries, including flights, trains, hotels, and local transportation.
- Plan daily travel schedules and logistics efficiently.

4. Meeting Documentation & Follow-Up

- Record minutes of meetings and key discussions.
- Share Minutes of Meeting (MOM) with action points on the same day.
- Track action items and ensure closure through regular follow-ups.

5. Email & Documentation Management

- Draft professional emails, letters, reports, and business communications.
- Organize and maintain confidential records, files, and documents.
- Ensure proper document management and accessibility.

6. Reporting & Data Management

- Prepare and maintain MIS reports, trackers, and dashboards.
- Update and analyze data using Excel and Google Sheets.
- Prepare presentations and management summaries in PowerPoint.

7. Internal Coordination

- Communicate MD's instructions to department heads and staff.
- Monitor progress of assigned tasks and provide regular updates.
- Coordinate across departments to ensure timely execution of decisions.

8. Visitor & Hospitality Management

- Welcome visitors, clients, and guests.
- Coordinate factory visits, farm inspections, and meetings.
- Arrange hospitality and necessary logistics.

9. Confidentiality & Compliance

- Handle confidential business, pricing,



strategic, and employee-related information with complete discretion.
- Adhere to company policies and confidentiality agreements.

Eligibility & Requirements

Must Have

- Graduate degree (BBA, B.Com, B.Sc. Agriculture, or equivalent).
- 2-5 years of experience as an Executive Assistant, Coordinator, or in a client-facing role.
- Fluency in Hindi and Haryanvi for effective interaction with labour, supervisors, and field teams.
- Strong spoken and written English communication skills.
- Advanced Excel knowledge, including:
- VLOOKUP/XLOOKUP
- Pivot Tables
- Formulas & Functions
- Data Formatting & Reporting
- Proficiency in:
- Google Sheets & Forms
- Gmail / Outlook
- WhatsApp Business
- Microsoft PowerPoint
- Valid driving licence (Two-Wheeler & Four-Wheeler).
- Strong organizational and follow-up skills.
- High level of integrity, confidentiality, and professionalism.

Good to Have

- Experience in Agriculture, Seed Industry, or Manufacturing Sector.
- Knowledge of SAP or any ERP software.
- Experience using AI tools such as ChatGPT or Claude for drafting and reporting.
- Previous experience supporting a Director, Owner, Promoter, or Senior Leadership Executive.

Working Conditions

- Based at the factory location in Ludas, Hisar.
- Candidate should reside nearby or be willing to relocate.
- Frequent travel to R&D; farms, production units, and business meetings.
- Flexible working hours based on the Managing Director's schedule.
- Occasional weekend work and late-hour travel may be required.
- Ideal for candidates seeking a long-term career opportunity with leadership exposure and growth.

What We Offer

- Direct exposure to top management and strategic decision-making.
- Opportunity to work closely with the Managing Director.
- Agile work environment with extensive learning opportunities.
- Long-term career growth within the organization.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (Hisar)
🏢 Shakti Vardhak Hybrid Seeds Private
📍 Hisar