Job description
Project Manager Administration & Facilities

Experience:
7
- 10 Years Role Purpose To drive project management, governance, AI-led transformation, budgeting, analytics, and process excellence across the Administration & Facilities function. The role will act as the PMO for the function, ensuring effective execution of initiatives, financial discipline, policy compliance, operational reporting, and stakeholder communication.

Key Responsibilities
Project Management & Governance
• Manage and track strategic projects, initiatives, and action items across Administration, Facilities, Travel, Security, and Workplace Services.
• Maintain project plans, risk registers, issue trackers, and governance reviews.
• Drive weekly, monthly, and quarterly functional reviews with stakeholders. AI & Digital Transformation
• Identify and implement AI and automation opportunities to improve efficiency and service delivery.
• Drive adoption of digital solutions and track business benefits.
• Support innovation and continuous improvement initiatives across the function. Budget & Financial Management
• Support annual OPEX and CAPEX budgeting, forecasting, and financial planning.
• Track budget utilization, accruals, commitments, and variances.
• Identify cost optimization opportunities and ensure financial compliance. SAP & Reporting
• Utilize SAP for budget tracking, purchase orders, invoice monitoring, cost-center reporting, and spend analysis.
• Prepare management reports and financial dashboards.
• Support monthly financial reviews and forecasting activities. Dashboarding & Analytics




• Develop and maintain functional dashboards, scorecards, and MIS reports.
• Provide insights and recommendations through data analysis.
• Ensure timely and accurate reporting for leadership reviews. Policy, Process & Quality
• Manage policy reviews, SOP updates, and governance documentation.
• Drive process standardization and operational excellence initiatives.
• Monitor compliance, audit actions, and quality metrics. Leadership Communications
• Prepare executive presentations, governance packs, informative mailers, newsletters, and leadership updates.
• Communicate key achievements, policy changes, and transformation initiatives across the organization. Key Deliverables
• AI Transformation Roadmap
• Weekly & Monthly Functional Updates
• Leadership Dashboards & MIS
• Project Status Reports
• Budget vs Actual Reports
• SAP Spend & Cost Analysis
• Governance Review Packs
• Policy & SOP Tracker
• Risk & Issue Registers
• Executive Presentations & Communication Mailers Education & Qualifications
• MBA/PGDM or equivalent in Business Management, Operations, Finance, Facilities Management, or related discipline.
• PMP, Prince2, Agile, Six Sigma, or equivalent certification preferred. Preferred Profile: A highly organized and analytical professional with robust project management, financial acumen, SAP knowledge, and a passion for driving AI-enabled transformation, governance, and operational excellence within Corporate Services, Administration, and Facilities functions. For more insights, connect with SANJANA MEHRA Email id: [email protected]

📌 Administrative Project Manager (Noida)
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📍 Noida