Job description
Executive Assistant to Managing Director Contact : (phone hidden) / [email protected]

Location:
Chennai, Tamil Nadu Industry: Construction Contracting

Experience:
3–5 years

Salary:
₹25,000–₹35,000 per month, depending on experience and capability Reporting To: Managing Director Job Summary We are looking for an organised, proactive and dependable Executive Assistant to support the Managing Director in daily coordination, task management and administrative activities. Robust follow-up skills are essential. The role requires someone who can track instructions, coordinate with stakeholders, monitor deadlines and ensure pending tasks are completed without repeated reminders from the MD.

Key Responsibilities
Follow-up and Task Management
- Maintain a daily tracker of tasks, instructions, commitments and pending matters assigned by the MD.
- Ensure every action item has a responsible person, target date and updated status.
- Follow up with employees, project teams, vendors, clients and other stakeholders until tasks are completed.
- Document verbal instructions and track them through to closure.
- Escalate overdue tasks, delays and unresolved issues promptly.
- Prepare concise daily updates and periodic status reports for the MD. Executive and Administrative Support
- Manage the MD’s calendar, appointments, meetings, travel arrangements and reminders.
- Prepare meeting agendas, record minutes and circulate action points.
- Track meeting decisions and follow up on agreed actions.
- Draft professional emails, letters, messages and business correspondence.
- Maintain organised documents, digital files and business records.
- Handle business-related and occasional personal coordination tasks assigned by the MD with discretion. Construction Business Coordination
- Coordinate with project managers, site engineers, quantity surveyors, accounts, procurement, HR and other departments.
- Follow up on project reports, material requirements, payment updates, approvals and documentation.




- Collect departmental updates and consolidate them into clear management reports.
- Support coordination between office and site teams as directed by the MD. Reporting and Confidentiality
- Maintain task trackers, pending-approval sheets and management reports using Microsoft Excel.
- Prepare professional documents and reports using Microsoft Word.
- Maintain strict confidentiality regarding financial information, client details, employee matters and management discussions.
- Learn and use relevant reporting software and AI-enabled productivity tools. Required Qualifications and Skills
- Graduate in any discipline.
- 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, MD’s Secretary or senior administrative coordinator.
- Experience supporting a director, business owner or senior management.
- Excellent follow-up skills with demonstrated ownership of pending tasks.
- Good written and spoken English, including professional email-writing ability.
- Practical working knowledge of Microsoft Excel and Word.
- Strong coordination, organisation, prioritisation and time-management skills.
- Ability to communicate firmly and politely with stakeholders at all levels.
- High attention to detail, integrity and discretion.
- Ability to work independently, manage changing priorities and remain composed under pressure. Preferred Qualifications
- Experience in construction, infrastructure, real estate or another project-based business.
- Degree or diploma in secretarial practice, office administration or business administration.
- A stable employment record and credible professional references. What Success Looks Like
- Task trackers remain accurate and up to date.
- Pending actions have clear owners, deadlines and status updates.
- Meeting decisions are followed through to completion.
- Critical delays are escalated promptly.
- The MD receives clear updates and spends less time chasing routine tasks. Work

Location:
In person Pay: ₹20,000.00
- ₹35,000.00 per month Work

Location:
In person

📌 Executive Assistant to MD (Choolai)
🏢 ZTS
📍 Choolai