Department: Tendering & Business Development Job Summary We are looking for an experienced and detail-oriented Tender Executive to manage the complete tendering process, including tender identification, documentation, preparation, online submission, and follow-up with government departments and institutional clients. The candidate should have hands-on experience in tender filling and submission, excellent written and verbal communication skills, and the ability to independently coordinate with government officials and various departments.

Key Responsibilities

- Identify relevant government, PSU, and institutional tenders through various tender portals and other sources.
- Handle the complete tendering process, from tender identification and document preparation to online submission and follow-up.
- Review tender documents, eligibility criteria, terms and conditions, technical specifications, and commercial requirements.
- Prepare and compile tender documents, technical bids, financial bids, declarations, affidavits, undertakings, and other supporting documents.
- Ensure timely and accurate submission of tenders through online portals and other prescribed methods.
- Coordinate with internal departments for quotations, pricing, product specifications, statutory documents, approvals, and other tender requirements.
- Communicate and correspond with government officials, tender authorities, and institutional clients through emails, telephone calls, and written communications.
- Follow up on tender queries, clarifications, corrigenda, bid status, technical evaluation, and award of contracts.
- Maintain records of submitted tenders, deadlines, EMDs, security deposits, tender fees, and other compliance requirements.
- Track tender results, maintain a tender MIS, and ensure proper documentation and timely follow-up.
- Coordinate for submission of required documents after tender award, including agreements, performance guarantees, and other contractual formalities, as applicable.




- Undertake official travel for tender-related meetings, document submission, departmental visits, and coordination whenever required. Required Skills & Experience
- Minimum 3 to 6 years of hands-on experience in tender preparation, filling, documentation, and submission is mandatory.
- Practical experience with government tender portals, e-tendering systems, and GeM (Government e-Marketplace) will be preferred.
- Excellent written and verbal communication skills, including professional email drafting and official correspondence.
- Ability to communicate confidently and professionally with government officials and tender authorities.
- Robust documentation, coordination, follow-up, and deadline management skills.
- Good understanding of tender terms, eligibility requirements, compliance documents, and bid submission procedures.
- Proficiency in MS Office, Excel, email communication, and online tender portals.
- Willingness to travel for official work as and when required. Educational Qualification
- Graduate in any discipline is required.
- Preferred

qualifications:
LLB / Law Graduate, Company Secretary (CS), or candidates with a relevant legal or corporate compliance background.
- Candidates with additional knowledge of contracts, tender terms and conditions, statutory documentation, and regulatory compliance will have an added advantage. Preferred Candidate Profile
- Candidates should be comfortable with official travel and visiting government departments whenever required.
- Must be proactive, responsible, detail-oriented, and capable of independently managing tender submissions and follow-ups.
- Experience in government, PSU, institutional, or public-sector tendering will be an advantage. Note: Relevant tendering experience is mandatory. Candidates with Law or CS qualifications will be preferred; however, practical experience, communication skills, documentation accuracy, and the ability to manage the complete tendering process independently will be key selection criteria.

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