Project Manager Administration & Facilities

Experience: 7 - 10 Years

Role Purpose To drive project management, governance, AI-led transformation, budgeting, analytics, and process excellence across the Administration & Facilities function. The role will act as the PMO for the function, ensuring effective execution of initiatives, financial discipline, policy compliance, operational reporting, and stakeholder communication.

Key Responsibilities

Project Management & Governance

- Manage and track strategic projects, initiatives, and action items across Administration, Facilities, Travel, Security, and Workplace Services.
- Maintain project plans, risk registers, issue trackers, and governance reviews.
- Drive weekly, monthly, and quarterly functional reviews with stakeholders.

AI & Digital Transformation

- Identify and implement AI and automation opportunities to improve efficiency and service delivery.
- Drive adoption of digital solutions and track business benefits.
- Support innovation and continuous improvement initiatives across the function.

Budget & Financial Management

- Support annual OPEX and CAPEX budgeting, forecasting, and financial planning.
- Track budget utilization, accruals, commitments, and variances.
- Identify cost optimization opportunities and ensure financial compliance.

SAP & Reporting

- Utilize SAP for budget tracking, purchase orders, invoice monitoring, cost-center reporting, and spend analysis.
- Prepare management reports and financial dashboards.
- Support monthly financial reviews and forecasting activities.

Dashboarding & Analytics





- Develop and maintain functional dashboards, scorecards, and MIS reports.
- Provide insights and recommendations through data analysis.
- Ensure timely and accurate reporting for leadership reviews.

Policy, Process & Quality

- Manage policy reviews, SOP updates, and governance documentation.
- Drive process standardization and operational excellence initiatives.
- Monitor compliance, audit actions, and quality metrics.

Leadership Communications

- Prepare executive presentations, governance packs, informative mailers, newsletters, and leadership updates.
- Communicate key achievements, policy changes, and transformation initiatives across the organization.

Key Deliverables

- AI Transformation Roadmap
- Weekly & Monthly Functional Updates
- Leadership Dashboards & MIS
- Project Status Reports
- Budget vs Actual Reports
- SAP Spend & Cost Analysis
- Governance Review Packs
- Policy & SOP Tracker
- Risk & Issue Registers
- Executive Presentations & Communication Mailers

Education & Qualifications

- MBA/PGDM or equivalent in Business Management, Operations, Finance, Facilities Management, or related discipline.
- PMP, Prince2, Agile, Six Sigma, or equivalent certification preferred.

Preferred Profile: A highly organized and analytical professional with robust project management, financial acumen, SAP knowledge, and a passion for driving AI-enabled transformation, governance, and operational excellence within Corporate Services, Administration, and Facilities functions.

For more insights, connect with SANJANA MEHRA

Email id: [email protected]

📌 Administrative Project Manager (Noida)
🏢 Coforge
📍 Noida