Job description

Position : Procurement Manager

Role : Procurement Manager (Commercial Real Estate), Civil

Department : Procurement
Location : HSR Layout, Bengaluru
Working Days : Monday to Saturday (6 Days a Week)

Industry Type : Real Estate (Co-working), Managed Office Spaces

Employment : Full Time, Permanent

Experience : 5 to 15 years

CTC : Negotiable based on Experience

N.B : Share your resume on Recruiter’s WhatsApp Number

Job Description: Procurement Manager

Department: Procurement / PRCR
Location: HSR Layout, Bangalore
Working Days: 6 Days, Monday to Saturday
Industry: Managed Office Spa ces / Coworking / Commercial Interiors / Design & Build / Corporate Fit-Outs

Role Summary

We are looking for an experienced and commercially strong Procurement Manager to manage end-to-end procurement for commercial office interior projects, managed office spaces, coworking facilities, and design-build fit-out works.

The role requires deep procurement expertise across Civil, Interior, MEP, Furniture, HVAC, Electrical, Plumbing, Firefighting, Networking, Security, Access Control, CCTV, IT infrastructure, loose furniture, workstations, pantry equipment, and facility-related materials and services.

The Procurement Manager will be responsible for vendor development, rate negotiation, BOQ-based procurement, RFQ management, comparative analysis, purchase orders, subcontractor finalization, cost control, delivery coordination, documentation, compliance, and team management.

This role requires close coordination with Design, Projects, Site Execution, CRM, Facilities, Finance, Accounts, Clients, Landlords, Consultants, Contractors, and Vendors to ensure timely, cost-effective, quality-compliant, and project-aligned procurement.

Key Responsibilities1. End-to-End Procurement Management

· Manage the complete procurement lifecycle for commercial office interior and managed workspace projects.

· Handle procurement for Civil, Interior, MEP, HVAC, Electrical, Plumbing, Firefighting, Networking, Security, Furniture, Fixtures, Equipment, and Facility-related requirements.

· Review project requirements, BOQs, drawings, specifications, layouts, site requirements, and execution timelines.

· Prepare and issue RFQs/RFPs to vendors, suppliers, contractors, and subcontractors.

· Prepare comparative statements, negotiate commercial terms, finalize vendors, and release purchase orders.

· Ensure timely availability of materials and services at site as per project schedule.

· Coordinate with project managers and site teams to avoid delays due to procurement gaps.

· Track procurement status across multiple sites and multiple project stages.

· Ensure procurement planning is aligned with execution sequencing, handover deadlines, and client commitments.

2. BOQ, RFQ, Vendor Quote & Commercial Evaluation

· Work with Design, Projects, QS/Estimation, and Site teams to understand BOQ requirements.

· Validate material specifications, quantities, brands, technical details, and delivery timelines.

· Prepare RFQs with clear specifications, scope of work, quantities, terms, and project timelines.

· Obtain multiple vendor quotations and prepare detailed comparative statements.

· Evaluate vendors based on price, quality, delivery capability, credit terms, service support, past performance, and compliance.

· Negotiate rates, discounts, payment terms, warranties, delivery schedules, replacement terms, and penalty clauses.

· Recommend commercially suitable vendors without compromising project quality or timelines.

3. Vendor Management & Vendor Development

· Identify, evaluate, onboard, and maintain a strong vendor base for all procurement categories.

· Develop reliable vendors for civil works, interior materials, modular furniture, loose furniture, HVAC, electrical, plumbing, firefighting, networking, IT, CCTV, access control, housekeeping, facility consumables, and AMC-related services.

· Maintain vendor master data, approved vendor lists, rate cards, service categories, vendor credentials, GST details, compliance documents, and performance history.

· Build long-term vendor relationships to ensure better pricing, priority delivery, adaptable payment terms, and consistent quality.

· Conduct vendor performance reviews based on quality, delivery, responsiveness, pricing, compliance, and after-sales support.

· Develop backup vendors for critical materials and services to avoid project dependency risks.

· Continuously explore new vendors, brands, materials, and cost-effective alternatives.

4. Cost Control, Budgeting & Cost Optimization

· Monitor procurement budgets for each project and ensure purchases remain within approved cost limits.

· Support project costing, budgeting, estimation, and value engineering initiatives.

· Track price fluctuations for key materials such as plywood, laminates, glass, steel, aluminium, cables, lights, furniture, tiles, cement, gypsum, paint, HVAC items, and electrical materials.

· Recommend cost-saving alternatives without compromising quality, durability, safety,



or client specifications.

· Compare market rates and negotiate aggressively to achieve cost optimization.

· Maintain rate contracts for frequently used materials and services.

· Identify opportunities for bulk procurement, preferred vendor pricing, standardization, and reusable vendor frameworks.

· Support Finance and Accounts teams in invoice verification, payment processing, debit notes, credit notes, and vendor reconciliations.

5. Civil, Interior & MEP Material Procurement

The candidate must have strong working knowledge of materials and services including:

Civil Materials

· Cement, sand, aggregates, blocks, bricks, concrete, steel, waterproofing materials, tiles, adhesives, grouts, repair compounds, site consumables, and construction chemicals.

Interior Materials

· Plywood, MDF, laminates, veneers, edge bands, hardware, glass, aluminium sections, partitions, gypsum boards, ceiling systems, flooring, carpets, vinyl, tiles, paints, wallpapers, acoustic panels, blinds, doors, locks, and finishing materials.

Furniture & Workspace Products

· Modular workstations, loose furniture, ergonomic chairs, conference tables, meeting room furniture, storage units, executive cabins, cafeteria furniture, phone booths, collaboration furniture, and custom-built furniture.

MEP Materials

· Electrical cables, wires, DBs, MCBs, switches, sockets, lighting, sensors, conduits, cable trays, UPS-related items, plumbing materials, CP fittings, sanitaryware, pumps, firefighting systems, sprinklers, fire alarms, HVAC ducts, diffusers, copper piping, insulation, chillers, VRV/VRF systems, AHUs, and ventilation components.

IT, Networking & Security

· LAN cables, racks, patch panels, switches, access points, CCTV cameras, NVR/DVR, access control systems, biometric devices, door controllers, boom barriers, turnstiles, and related low-voltage systems.

Facility & Operations Procurement

· Housekeeping materials, pantry supplies, maintenance tools, electrical spares, plumbing spares, HVAC consumables, safety items, signage, pest control services, AMC vendors, and office operations consumables.

6. Project Coordination & Stakeholder Management

· Coordinate closely with Project Managers, Site Engineers, Interior Designers, 3D Visualizers, MEP teams, Facility teams, CRM teams, Finance, and senior management.

· Understand client-specific requirements and ensure procurement aligns with approved layouts, BOQs, brands, specifications, and timelines.

· Work with site teams to resolve material shortages, urgent requirements, quality issues, replacement requirements, and delivery delays.

· Coordinate with vendors for dispatch schedules, delivery tracking, installation support, and service support.

· Support project teams during fast-track commercial interior execution and tight handover timelines.

· Escalate procurement risks, vendor delays, budget overruns, and quality concerns proactively.

7. Subcontractor & Service Procurement

· Source and finalize subcontractors for civil works, carpentry, partitions, false ceiling, flooring, painting, HVAC, electrical, plumbing, firefighting, networking, CCTV, access control, housekeeping, and facility services.

· Evaluate subcontractors based on manpower strength, technical capability, past project experience, compliance, safety practices, and delivery reliability.

· Negotiate labour rates, item rates, turnkey rates, service charges, AMC rates, and project-specific commercial terms.

· Ensure subcontractor scope of work is clearly documented before work allocation.

· Coordinate with project teams to monitor subcontractor performance and resolve execution issues.

8. Purchase Orders, Contracts & Documentation

· Prepare, review, and manage purchase orders, work orders, service orders, rate contracts, vendor agreements, and subcontractor agreements.

· Ensure all procurement documents clearly mention scope, specifications, quantity, rate, taxes, delivery terms, payment terms, warranty, service obligations, and penalties where applicable.

· Maintain proper documentation for RFQs, quotations, comparative statements, approvals, POs, delivery challans, GRNs, invoices, warranties, compliance documents, and vendor records.

· Ensure procurement activities follow company policy, approval matrix, audit requirements, and documentation standards.

· Support internal audits, finance reviews, and management reporting.

9. Inventory, GRN & Material Tracking

· Coordinate with stores, site teams, and project teams for material receipt, inspection, storage, and issue.

· Ensure proper GRN creation, delivery verification, and quantity reconciliation.

· Track material movement across projects and sites.





· Support inventory control for commonly used materials, spares, consumables, and facility items.

· Avoid excess procurement, wastage, duplicate ordering, and dead stock.

· Ensure damaged, rejected, short-supplied, or incorrect materials are replaced or adjusted promptly.

10. Quality, Compliance & Risk Management

· Ensure all procured materials meet approved technical specifications, quality standards, safety standards, and client requirements.

· Coordinate with project and quality teams for material inspection and approval.

· Ensure vendors comply with statutory, tax, safety, insurance, warranty, and documentation requirements.

· Identify procurement risks related to vendor dependency, price escalation, delayed delivery, poor quality, payment disputes, and project delays.

· Maintain backup vendor options and contingency procurement plans.

· Ensure ethical procurement practices and transparency in vendor selection.

11. Team Handling & Leadership

· Lead, guide, and manage the procurement team.

· Allocate tasks to procurement executives, buyers, coordinators, and documentation staff.

· Monitor daily procurement progress, pending RFQs, open POs, delivery status, vendor follow-ups, and site requirements.

· Train team members on procurement processes, vendor coordination, documentation, negotiation, and ERP usage.

· Build discipline around follow-ups, reporting, escalation, and closure.

· Review team performance and ensure timely execution of procurement responsibilities.

12. Reporting & MIS

· Prepare procurement MIS reports for management review.

· Track open indents, RFQs, finalized POs, pending deliveries, delayed materials, vendor payments, cost savings, and budget variances.

· Maintain project-wise procurement trackers.

· Report critical procurement risks, delayed items, cost overruns, and vendor issues.

· Provide regular updates to senior management on procurement status and cost optimization initiatives.

Required Experience

· Minimum 8+ years of procurement experience in commercial office interiors, coworking spaces, managed office spaces, design-build firms, interior contracting, real estate projects, or fit-out execution companies.

· Strong exposure to Civil, Interior, MEP, Furniture, HVAC, Electrical, Plumbing, Firefighting, Networking, CCTV, Access Control, and Facility procurement.

· Experience in handling procurement for multiple commercial interior projects simultaneously.

· Experience in vendor negotiation, subcontractor finalization, BOQ-based buying, RFQ comparison, purchase orders, contracts, and documentation.

· Prior experience in team handling is mandatory.

· Experience working with fast-paced project execution teams and deadline-driven commercial office handovers will be preferred.

Required Skills & Competencies

· Strong negotiation and cost-control skills.

· Excellent vendor management and vendor development ability.

· Strong understanding of commercial interior materials and MEP systems.

· Ability to read BOQs, specifications, layouts, and project requirements.

· Strong knowledge of procurement documentation, purchase orders, work orders, GRNs, invoices, and vendor contracts.

· Good commercial judgment and market awareness.

· Strong coordination skills with internal teams, clients, vendors, and subcontractors.

· Ability to work under pressure and manage urgent project requirements.

· Strong follow-up discipline and execution ownership.

· High integrity, transparency, and ethical approach to procurement.

· Good leadership and team management skills.

· Strong Excel skills and comfort with ERP/procurement software.

· Good written and verbal communication skills.

Software / Tools Knowledge

· MS Excel, including procurement trackers, comparative statements, cost sheets, and MIS reports.

· ERP or procurement management software.

· Email and Microsoft Teams for internal coordination.

· Basic familiarity with BOQ formats, project documentation, inventory records, and approval workflows.

Preferred Candidate Profile

The ideal candidate should have worked in one or more of the following industries:

· Managed office spaces

· Coworking spaces

· Commercial interiors

· Design and build companies

· Interior contracting firms

· Corporate office fit-out companies

· Real estate project execution companies

· MEP contracting companies

· Office furniture or workspace solution companies

The candidate should be practical, negotiation-oriented, process-driven, cost-conscious, vendor-savvy, and capable of supporting fast-moving commercial interior projects.

Educational Qualification

· Graduate in any discipline.

· Diploma / Degree in Civil Engineering, Interior Design, Electrical, Mechanical, Supply Chain, Procurement, or Materials Management will be preferred.

· MBA / PGDM in Supply Chain, Operations, or Materials Management will be an added advantage.

Pay: ₹35,000.00 - ₹70,000.00 per month

Benefits:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Procurement Manager (Civil & Interior Projects) (Bengaluru)
🏢 Incubex Business Consulting Services Private
📍 Bengaluru