Executive Assistant

Company: Flipspaces
Experience: 3–5 Years
Employment Type: Full time
Work Mode: Work from Office

About the Role

Flipspaces is looking for a proactive, organized and dependable Executive Assistant to support senior leadership with calendar management, meetings, travel, communication and cross-functional coordination. The ideal candidate should be capable of managing multiple priorities, ensuring timely follow-ups and handling confidential information with discretion.

Key Responsibilities

- Manage leadership calendars, meetings, appointments and daily schedules.
- Coordinate domestic and international travel and accommodation.
- Prepare meeting agendas, Minutes of Meetings (MoMs) and action trackers.
- Follow up with internal teams and stakeholders to ensure timely task closure.
- Draft professional emails, presentations and executive summaries.
- Prepare MIS reports, management dashboards and documentation.
- Coordinate with clients, vendors and senior stakeholders.
- Support leadership reviews, business meetings and special projects.




- Handle confidential documents, expenses and administrative activities.

Requirements

- Bachelor's degree in Business Administration, Management, Commerce or a related field.
- 3–5 years of experience as an Executive Assistant, Personal Assistant or Executive Coordinator.
- Experience supporting CXOs, Founders or senior leadership preferred.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Outlook, Excel, PowerPoint, Word) or Google Workspace.
- Strong organizational, coordination and stakeholder management skills.
- Ability to multitask, work under pressure and maintain confidentiality.

Preferred Qualifications

- MBA/PGDM is an added advantage.
- Experience in Real Estate, Design & Build, Consulting, Technology or fast-growing organizations.
- Familiarity with AI productivity tools is a plus.

Pay: ₹1,000,000.00 - ₹2,500,000.00 per year

Work Location: In person

📌 Executive Assistant (Mumbai)
🏢 Flipspaces
📍 Mumbai