Job Purpose / Objective
To support organizational growth by ensuring timely recruitment of competent manpower while managing day-to-day administrative activities, facility management, employee onboarding, vendor coordination, and employee services, ensuring smooth HR and administrative operations across the organization.

Principal Responsibilities
A. Recruitment & Talent Acquisition
Manpower Planning & Recruitment

- Coordinate manpower requirements with department heads.
- Source candidates through job portals, consultants, employee referrals, social media, ITIs, and engineering colleges.
- Screen applications and shortlist suitable candidates.
- Conduct preliminary interviews and coordinate technical and management interviews.
- Maintain candidate databases and recruitment trackers.
- Prepare offer letters and coordinate joining formalities.
- Ensure timely closure of vacancies.

Campus & Vendor Coordination

- Develop relationships with colleges, ITIs, and vocational institutes.
- Coordinate campus drives and recruitment events.
- Manage recruitment consultants and external hiring agencies.

Onboarding & Induction

- Conduct employee induction programs.
- Ensure completion of joining documents and HR records.
- Coordinate department induction and probation reviews.
- Facilitate smooth integration of new employees.

B. Training & Development Support

- Coordinate internal and external training programs.
- Maintain employee training records and skill matrices.
- Track training effectiveness and participation.
- Assist in Training Need Identification (TNI) activities.

C. Administration & Facility Management
Facility Management

- Oversee housekeeping and workplace cleanliness.
- Coordinate maintenance of office infrastructure, utilities, and equipment.
- Ensure smooth functioning of office facilities.
- Monitor AMC vendors and service providers.

Asset & Resource Management

- Manage office stationery and consumables.
- Maintain inventory records of office assets.
- Monitor stock levels and initiate replenishment.

Vendor Management





- Coordinate with administrative service providers and vendors.
- Obtain quotations and process administrative purchase requests.
- Monitor vendor performance and service quality.

D. Security & Employee Services
Security Coordination

- Monitor security personnel and gate discipline.
- Manage visitor entry records and documentation.
- Ensure compliance with company security procedures.

Employee Welfare

- Coordinate canteen, transportation, and employee welfare activities.
- Support employee engagement events and celebrations.
- Assist in organizing company programs, meetings, and cultural events.

E. Compliance & Documentation

- Maintain employee records and recruitment documentation.
- Support statutory audits and compliance requirements.
- Maintain administrative records, licenses, and renewal schedules.
- Ensure compliance with company policies and applicable labor laws.

Cross-Functional Communication
Management - Provide recruitment status updates and administrative support.
Department Heads - Coordinate manpower requirements and onboarding activities.
Accounts Department - Support employee documentation, vendor payments, and administrative purchase requests.
Employees - Address administrative and onboarding-related queries

Required Behaviors

- Ownership & Accountability
- Integrity & Confidentiality
- Proactive Approach
- Customer (Employee) Centricity
- Discipline & Attention to Detail
- Result Orientation
- Team Collaboration
- Continuous Improvement Mindset

Key Performance Indicators (KPIs)

Recruitment

- Vacancy closure time
- Recruitment fulfillment percentage
- Offer acceptance ratio
- Current hire retention during probation
- Recruitment cost per hire

Administration

- Housekeeping audit score
- Facility uptime
- Vendor performance score
- Administrative cost control
- Employee satisfaction regarding workplace facilities

Pay: ₹22,000.00 - ₹28,000.00 per month

Benefits:

- Provident Fund

Application Question(s):

- How many years of experience do you have in the manufacturing industry pertaining to recruitment and HR operations?

Education:

- Master's (Preferred)

Work Location: In person

📌 Recruitment & Administration Executive (Nashik)
🏢 Bhagyashree Engineering
📍 Nashik