Job Description: HR Executive Trainee

Company: 4CECloud Labs Pvt. Ltd.
Job Location: Bengaluru, Karnataka
Employment Type: Full-Time

Compensation: 15,000 Stipend for 6 Months Training after successful completion, CTC of 3.6 LPA with including 8.5% Variable Pay.
Department: Human Resources
Qualification: MBA / PGDM in Human Resource Management (Mandatory)
Experience: Freshers are encouraged to apply

About 4CECloud Labs

4CECloud Labs Pvt. Ltd. is an IT services and consulting company focused on digital transformation, cloud solutions, Salesforce technologies, and technology-driven business solutions. We are committed to building a collaborative work environment that encourages innovation, continuous learning, employee development, and organizational growth.

Role Overview

We are looking for a motivated, detail-oriented, and enthusiastic HR Executive Trainee to join our Human Resources team. This role offers an opportunity to gain hands-on experience across multiple HR functions, including employee engagement, talent acquisition, payroll coordination, HR MIS, administration, and learning and development.

The ideal candidate should possess solid communication skills, a willingness to learn, good organizational abilities, and an interest in building a career in Human Resources. The candidate will work closely with the HR team to support day-to-day HR operations and contribute to improving employee experience and organizational effectiveness.

Key Responsibilities (KRAs)

1. Employee Engagement

- Assist in planning and executing employee engagement initiatives, activities, and celebrations.
- Support employee recognition programs, birthday celebrations, work anniversaries, festival activities, and team-building initiatives.
- Collect employee feedback and assist in conducting employee satisfaction surveys.
- Help maintain employee engagement calendars and track participation.
- Support initiatives aimed at improving employee morale, workplace culture, and retention.

2. Payroll Management – Basic Support

- Assist in collecting and validating monthly attendance, leave, work-from-home, and other payroll-related inputs.
- Support the preparation and verification of payroll data before processing.
- Maintain records of employee salary revisions, new joiners, exits, and other payroll changes.
- Assist with the preparation and distribution of salary slips and payroll-related documents, as authorized.
- Coordinate with the HR and Finance teams to resolve payroll discrepancies.
- Maintain confidentiality of employee compensation and payroll information.

3. HR MIS and Reporting





- Prepare and maintain HR trackers, employee databases, and HR-related reports.
- Assist in preparing periodic MIS reports covering headcount, attendance, leave, attrition, recruitment, and employee movements.
- Ensure employee records and HR data are accurate, updated, and properly organized.
- Support data validation, report preparation, and documentation for management reviews.
- Maintain HR dashboards and trackers using Microsoft Excel and other HR tools.
- Assist in identifying data discrepancies and ensuring timely updates to HR records.

4. HR Administration and Operations

- Support employee onboarding, documentation, and joining formalities.
- Maintain employee files, HR letters, policies, and other personnel records.
- Assist with the preparation of offer letters, appointment letters, confirmation letters, and other HR documents using approved templates.
- Coordinate employee documentation, attendance records, leave records, and HR communications.
- Support exit formalities, clearance documentation, and employee separation records.
- Assist with office administration, facilities coordination, asset documentation, and other administrative activities as required.
- Ensure HR documentation is maintained systematically and confidentially.

5. Training and Development

- Assist in identifying training requirements and coordinating learning initiatives.
- Schedule training sessions, coordinate with trainers, and communicate training details to employees.
- Maintain training calendars, attendance records, feedback forms, and training completion trackers.
- Collect participant feedback and assist in evaluating training effectiveness.
- Support employee induction, orientation, and onboarding training programs.
- Help coordinate learning and development initiatives to enhance employee skills and performance.

6. Talent Acquisition and Recruitment

- Assist in sourcing candidates through job portals, LinkedIn, employee referrals, and other recruitment channels.
- Review resumes and shortlist candidates based on job requirements.
- Coordinate with hiring managers to understand job descriptions and recruitment requirements.
- Schedule interviews and coordinate with candidates, interviewers, and internal stakeholders.




- Maintain recruitment trackers and update candidate statuses throughout the hiring process.
- Assist in follow-ups, interview feedback collection, offer coordination, and joining formalities.
- Support recruitment for both technical and non-technical positions.
- Maintain candidate databases and recruitment documentation.

7. Candidate Engagement and Communication

- Communicate professionally with candidates throughout the recruitment process.
- Conduct initial candidate outreach and follow-ups through calls, emails, and other approved communication channels.
- Explain job roles, interview processes, and next steps to candidates.
- Ensure candidates receive timely interview confirmations, reminders, updates, and feedback wherever available.
- Follow up with selected candidates regarding offer acceptance and joining confirmation.
- Build a positive candidate experience through timely, courteous, and consistent communication.
- Maintain accurate records of candidate interactions and follow-up status.

Required Qualifications

- MBA / PGDM in Human Resource Management is mandatory.
- Freshers with a strong interest in Human Resources are encouraged to apply.
- Candidates with internship experience in HR, recruitment, or HR operations will have an added advantage.
- Basic knowledge of HR functions, recruitment processes, employee lifecycle management, and HR operations is preferred.

Required Skills and Competencies

- Strong verbal and written communication skills.
- Good interpersonal skills and the ability to interact professionally with employees, candidates, and stakeholders.
- Basic to intermediate knowledge of MS Excel, Word, PowerPoint, and Outlook.
- Strong organizational skills and attention to detail.
- Good follow-up, coordination, and time-management abilities.
- Willingness to learn and adapt to different HR responsibilities.
- Ability to handle confidential employee and candidate information responsibly.
- A proactive attitude, problem-solving mindset, and strong sense of ownership.
- Ability to manage multiple tasks and meet deadlines.

Pay: ₹15,000.00 per month

Benefits:

- Health insurance
- Life insurance
- Paid sick time

Ability to commute/relocate:

- Sarjapura, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- Are you willing to work for a Stipend of 15,000 for 6 months after successful completion a CTC of 3.6 LPA?
- Are you willing to work under a Bond of 1 Year
- Are you an immediate joiner ?

Work Location: In person

📌 HR Trainee (Sarjapura)
🏢 KRAFT Solutions
📍 Sarjapura