We are Looking for "Purchase & Store Executive " For Fabcafe .

Company: FabCafe – Sector 17, Chandigarh
Experience: Minimum 3 Years
Salary: Negotiable (As per experience and skills)
Job Location: Chandigarh

Job Summary

We are looking for an experienced and responsible Purchase & Store Executive to manage the complete purchasing and store operations of FabCafe. The candidate will be responsible for procurement of all food and non-food items, vendor coordination, inventory management, stock maintenance, cost control, and ensuring the timely availability of materials for smooth restaurant operations.

Key Responsibilities

1. Purchase & Procurement Management

- Handle all purchase requirements for the restaurant, including food items, vegetables, groceries, dairy products, beverages, kitchen supplies, cleaning materials, packaging, and other operational items.
- Collect purchase requirements from the Head Chef, Kitchen Team, Restaurant Manager, and other departments.
- Prepare daily and weekly purchase orders as per requirements.
- Ensure timely procurement of quality materials at competitive prices.
- Compare quotations, negotiate rates, and maintain cost-effective purchasing.
- Ensure all purchases are made with proper approval.

2. Vendor Management

- Identify, develop, and maintain relationships with reliable vendors and suppliers.
- Coordinate with vendors regarding rates, quality, delivery schedules, and payment terms.
- Negotiate prices and maintain updated vendor lists and contact details.
- Ensure timely delivery of purchased materials.
- Handle vendor complaints, shortages, damaged goods, and replacement requests.
- Regularly review vendor performance,



pricing, and product quality.

3. Store & Inventory Management

- Manage the complete restaurant store and maintain proper stock records.
- Monitor daily stock consumption and maintain minimum and maximum stock levels.
- Maintain stock registers for all incoming and outgoing materials.
- Conduct regular physical stock verification and reconcile it with inventory records.
- Ensure proper storage, labelling, and arrangement of all materials.
- Follow FIFO (First In, First Out) and FEFO (First Expiry, First Out) methods.
- Monitor expiry dates and prevent wastage, damage, and pilferage.
- Ensure proper temperature-controlled storage of perishable items.

4. Material Receiving & Quality Checking

- Check the quantity, quality, weight, and condition of all received materials.
- Match received goods with purchase orders and invoices.
- Verify expiry dates, manufacturing dates, and packaging conditions.
- Report shortages, damaged goods, and quality issues immediately.
- Ensure proper documentation of all goods received.

5. Documentation & Reporting

- Maintain purchase orders, invoices, bills, delivery challans, and vendor records.
- Prepare daily purchase and stock reports.
- Maintain daily consumption, wastage, and stock movement records.




- Prepare monthly inventory and purchase expense reports.
- Coordinate with the Accounts Department for bill verification and vendor payments.
- Maintain accurate records for audits and management review.

6. Cost Control & Operational Coordination

- Monitor food and non-food purchase expenses.
- Identify opportunities to reduce procurement costs without compromising quality.
- Control unnecessary purchases, overstocking, and material wastage.
- Coordinate with the Head Chef and Restaurant Manager to plan purchase requirements.
- Ensure uninterrupted availability of essential restaurant materials.

Required Skills & Qualifications

- Minimum 3 years of experience in Purchase, Procurement, or Store Management, preferably in the hotel, restaurant, or hospitality industry.
- Good knowledge of food and non-food procurement.
- Robust vendor management and negotiation skills.
- Knowledge of inventory management and stock control.
- Understanding of FIFO and FEFO methods.
- Basic computer knowledge, MS Excel, and inventory management software.
- Good communication, coordination, and record-keeping skills.
- Honest, responsible, organised, and detail-oriented.

Key Performance Indicators (KPIs)

- Timely availability of all required materials.
- Purchase cost control and vendor price negotiations.
- Accurate inventory and stock records.
- Minimum wastage, expiry, and stock discrepancies.
- Proper documentation and purchase reporting.
- Effective vendor coordination and management.

Reena Thakur

Mob- +91-XXXXXXXXXX

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Purchase & Store Executive (Chandigarh)
🏢 MANTRIN
📍 Chandigarh