Key Responsibilities1. RFQ Management & Quotation

- Receive and review customer RFQs for vehicle placement and transportation requirements.
- Coordinate with transport vendors to obtain vehicle availability, rates, and quotations.
- Prepare and submit quotations to customers within the specified timelines.
- Follow up with customers regarding quotation status, approvals, and recent business requirements.
- Maintain RFQ records, quotation trackers, and customer-wise pricing details.
- Coordinate with the internal team for rate approvals and commercial negotiations.

2. Vehicle Placement & Traffic Management

- Arrange vehicles as per customer requirements, including vehicle type, capacity, route, and placement schedule.
- Ensure timely vehicle reporting at customer locations.
- Coordinate with vendors and drivers for vehicle allocation, reporting time, and dispatch.
- Track vehicle placement status and provide updates to customers and internal teams.
- Handle vehicle shortages, delays, breakdowns, and last-minute placement requirements.
- Maintain daily vehicle placement and deployment reports.

3. Customer Coordination

- Act as the primary point of contact for customer vehicle requirements.
- Receive and confirm daily and ad hoc vehicle placement requests.
- Share vehicle details, driver contact information, registration numbers, and expected reporting times.
- Provide regular updates on vehicle status, delays, and operational issues.
- Resolve customer queries and complaints related to vehicle placement and service.
- Maintain strong customer relationships and ensure service commitments are met.

4. Vendor Coordination

- Coordinate with transport vendors for vehicle availability, rates, and placement confirmation.
- Develop and maintain a database of reliable transport vendors.
- Negotiate competitive rates while ensuring service quality.
- Verify vehicle documents, permits,



insurance, fitness certificates, and other applicable requirements.
- Follow up with vendors for timely reporting and replacement vehicles when required.
- Monitor vendor performance, service quality, and adherence to agreed rates and terms.

5. Documentation & MIS

- Maintain daily vehicle placement trackers and customer requirement records.
- Maintain RFQ, quotation, vendor rate, and vehicle deployment databases.
- Collect trip sheets, delivery proofs, invoices, and other supporting documents, as applicable.
- Coordinate with the accounts team for vendor bill verification and customer billing inputs.
- Prepare daily and monthly MIS reports covering vehicle placements, pending requirements, service issues, and vendor performance.

Required Skills & Qualifications

- Graduate in any discipline; logistics or transport management qualification preferred.
- 2–4 years of experience in transport operations, traffic management, logistics, or vehicle placement.
- Knowledge of RFQ handling, rate negotiation, and vendor management.
- Good customer service and coordination skills.
- Working knowledge of MS Excel, email communication, and vehicle placement trackers.
- Ability to manage urgent requirements and multiple vehicle placements simultaneously.
- Strong follow-up, problem-solving, and communication skills.

Key Performance Indicators (KPIs)

- Timely vehicle placement as per customer requirements.
- RFQ response and quotation submission within deadlines.
- Vehicle availability and placement confirmation rate.
- Customer satisfaction and resolution of service complaints.
- Competitive vendor rates and cost control.
- Reduction in vehicle placement delays and cancellations.
- Accuracy and timely submission of daily MIS reports.
- Vendor performance and compliance with documentation requirements.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Traffic Executive (Andheri)
🏢 Vegith Global Services
📍 Andheri