We are looking for a responsible, organised, and detail-oriented Admin & Accounts Executive to support our company's day-to-day accounting, banking, documentation, and administrative activities.

The role will primarily involve managing Zoho Books, coordinating with our Accounts team and CA, handling banking-related documentation, maintaining company and individual records, and following up on accounting, GST, and other official matters.

Freshers are welcome to apply. We are more interested in someone who is responsible, quick to learn, comfortable with technology, and able to use AI tools effectively.

Key Responsibilities

Accounts & Zoho Books

- Maintain and regularly update company accounts in Zoho Books.
- Record and maintain sales, purchases, expenses, receipts, payments, and other financial transactions.
- Maintain invoices, bills, receipts, and supporting financial documents.
- Assist with bank reconciliation and routine accounting activities.
- Track outstanding payments, receipts, and other accounting-related items.
- Coordinate with the internal Accounts team and Chartered Accountant (CA) for accounting, GST, taxation, and compliance requirements.
- Provide required reports, statements, and documents to the Accounts team and CA.

Banking & Financial Coordination

- Coordinate with banks regarding routine account-related matters.
- Prepare and submit documents required by banks for Overdraft (OD), credit facilities, account-related requests, KYC, and other banking requirements.
- Maintain proper records of bank correspondence and submitted documents.
- Follow up with bank officials on pending requests and documentation.
- Visit banks when required to submit documents, collect documents, meet bank officials, or resolve pending matters.

CA, GST & Government Office Coordination

- Coordinate with the company's CA and Accounts team for pending accounting, GST, taxation, and compliance matters.
- Collect, submit, and follow up on required documents.
- Visit the CA office, GST office, or other relevant offices when required.




- Meet concerned officers or representatives to submit documents and follow up on pending matters.
- Maintain proper records of applications, acknowledgements, letters, notices, and other official documents.

Company, Employee & Personal Documentation

- Maintain organised physical and digital records of company documents and authorised individual documents.
- Maintain records of certificates, registrations, agreements, KYC documents, bank documents, tax documents, and other important paperwork.
- Maintain employee attendance, leave records, and other staff-related documentation.
- Ensure important documents are properly named, organised, scanned, and securely stored.
- Keep track of documents that need renewal, submission, or follow-up.
- Ensure confidential financial, company, employee, and personal information is handled securely.

General Administration

- Handle routine office administrative work and documentation.
- Prepare letters, applications, declarations, forms, reports, and other official documents when required.
- Maintain professional email communication with banks, CA offices, government offices, and other external parties.
- Assist management and the Accounts team with day-to-day administrative and financial tasks.
- Take ownership of pending tasks and ensure proper follow-up until completion.

AI & Technology Skills

We are a technology-focused company and expect the candidate to use AI tools as part of their daily work.

- Ability to effectively use ChatGPT and Google Gemini for research, drafting emails/letters, preparing documents, understanding accounting or banking requirements, and completing routine tasks.




- We will provide access to ChatGPT Plus and Gemini Pro where required.
- Candidate should be comfortable learning new software and using technology to improve productivity.
- Ability to use AI to find solutions independently instead of relying on others for every small task.

Skills & Requirements

- Freshers are welcome to apply.
- Basic understanding of accounting and financial transactions.
- Good knowledge of Google Sheets,MS Excel and MS Word.
- Familiarity with Zoho Books is an advantage, but training can be provided to the right candidate.
- Good English communication skills, particularly for professional emails and documentation.
- Good organisational and documentation skills.
- Comfortable dealing with banks, CA offices, and government departments.
- Willingness to travel locally for official work when required.
- Good attention to detail and accuracy.
- Ability to work independently and follow up on pending tasks.
- Honest, responsible, and trustworthy, especially when handling financial and confidential documents.
- Strong willingness to learn and use AI tools efficiently.

Ideal Candidate

The ideal candidate is someone who is:

- Tech-savvy and comfortable using AI tools.
- Responsible and trustworthy.
- Valuable with documentation and numbers.
- Organised and detail-oriented.
- Comfortable communicating with banks, CAs, and government officials.
- Proactive in following up on pending work.
- Able to take ownership instead of waiting for instructions for every task.
- Willing to learn accounting, banking, GST, and compliance processes.

Pay: ₹8,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Paid sick time
- Paid time off

Ability to commute/relocate:

- Satellite, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

- What Was Your Last Salary?
- What's Your Expected Salary?

Education:

- Bachelor's (Required)

Work Location: In person

📌 Admin cum Accountant (Satellite)
🏢 S4 IT Technologies
📍 Satellite