Executive Assistant (24×7)Quantum Sure Success | MumbaiJob Title

Executive Assistant (24×7 Availability)

Company

Quantum Sure Success (QSS) — Quantum Brain Gym
Where Modern Science Meets Ancient Vedic Wisdom

Location

Mumbai (On-site / Hybrid as per requirement)

Salary

₹40,000 – ₹80,000 per month (based on experience and interview performance)

Age Requirement

30 – 50 years

Gender

Any

Joining

Immediate Joiner Preferred

About Quantum Sure Success

Quantum Sure Success (QSS) is the parent organization behind Quantum Brain Gym — a revolutionary brain development program for students aged 6–19, blending modern neuroscience with ancient Vedic Gurukul wisdom. We are expanding across India through our Growth Partner network and are looking for a highly committed Executive Assistant to support our leadership team around the clock.

Role Summary

We are seeking a highly reliable, discreet, and proactive Executive Assistant who can provide 24×7 support to the company's senior leadership. This is a demanding, high-trust role requiring flexibility across time zones, quick response times, and the ability to manage both business and personal administrative tasks. The ideal candidate is organized, tech-savvy, emotionally mature, and comfortable working in a fast-paced, mission-driven workplace.

Key ResponsibilitiesExecutive Support

- Provide dedicated administrative and coordination support to the Founder/Director and senior management
- Manage calendars, schedule meetings, and coordinate appointments across time zones
- Screen calls, emails, and messages; respond or escalate as appropriate
- Draft, proofread, and format correspondence, reports, and presentations
- Maintain confidential files, records, and documentation

24×7 Availability & Coordination

- Remain reachable for urgent matters outside standard working hours (rotational on-call basis)




- Coordinate last-minute changes, travel, and meeting arrangements
- Act as the first point of contact for urgent internal and external queries
- Manage communication between leadership, Growth Partners, partner centres, and internal teams

Travel & Logistics

- Book flights, hotels, cabs, and visa arrangements as needed
- Prepare detailed travel itineraries and expense reports
- Coordinate with vendors, travel agents, and service providers

Meeting & Event Support

- Prepare agendas, take minutes, and follow up on action items
- Coordinate logistics for internal meetings, training sessions, and partner events
- Arrange materials, presentations, and refreshments as required

Administrative & Operational

- Maintain databases, trackers, and MIS reports
- Support onboarding and documentation for Growth Partners and partner centres
- Assist in basic bookkeeping, expense tracking, and invoice coordination
- Handle personal administrative tasks for leadership as assigned

Communication & Relationship Management

- Liaise professionally with clients, Growth Partners, schools, coaching centres, and vendors
- Maintain a warm, professional tone in all written and verbal communication
- Support the leadership team in managing relationships across the QSS network

Required Qualifications & SkillsEducation

- Graduate in any discipline (B.Com, BBA, BA preferred)
- Additional certification in office administration or secretarial practice is an advantage

Experience

- 3–10 years of experience as an Executive Assistant,



Personal Assistant, Secretary, or in a similar role
- Experience supporting senior leadership or founders is highly preferred
- Prior experience in education, training, wellness, or franchise-based organizations is a plus

Core Skills

- Excellent communication — fluent in Hindi, English, and preferably Marathi
- Strong organizational and time-management skills — able to juggle multiple priorities
- Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and scheduling tools
- Tech-savvy — comfortable with WhatsApp Business, Zoom, Google Meet, CRM tools, and basic apps
- Discretion and confidentiality — handles sensitive information with integrity
- Emotional maturity and patience — remains calm under pressure
- Proactive problem-solver — anticipates needs and acts without being told

Personal Attributes

- High sense of responsibility and ownership
- Flexible, adaptable, and willing to work odd hours when required
- Presentable, professional, and well-spoken
- Loyal, long-term oriented, and trustworthy
- Passionate about education, child development, or social impact (a plus)

Working Conditions

- Hours: Standard office hours with 24×7 on-call availability (rotational)
- Work Mode: Mumbai-based; on-site/hybrid as required by leadership
- Travel: Occasional local travel may be required
- Environment: Fast-paced, mission-driven, high-trust workplace

Compensation & Benefits

- Salary: ₹30,000 – ₹50,000 per month (based on experience and interview performance)
- On-call allowance (as applicable)
- Reimbursement for approved travel and communication expenses
- Professional growth in a rapidly scaling education organization
- Direct exposure to leadership and national-level operations

Pay: ₹40,000.00 - ₹80,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Mumbai)
🏢 Quantum Veda
📍 Mumbai