Role Overview

We are looking for a Senior Executive – Tender Management to manage and coordinate the end-to-end tender and bid process across government and private procurement platforms. The role will involve identifying relevant tender opportunities, coordinating bid documentation, ensuring compliance with tender requirements, managing submissions, and working closely with Sales, Technical, Finance, Legal, and Operations teams to ensure timely and accurate bid execution.

Key Responsibilities

Tender & Bid Management • I

Identify and evaluate relevant tender opportunities through GeM, CPPP, Tender24x7, TenderTiger, and other government and private procurement portals.

- Manage the end-to-end tender process from prospect identification and qualification to bid preparation, submission, and post-tender follow-up.

- Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission requirements.

- Prepare tender checklists and ensure all mandatory documents, declarations, forms, and annexures are completed accurately and within timelines.

- Coordinate with internal teams to collect technical, commercial, financial, legal, and statutory documents required for bid submissions.

- Monitor tender timelines, deadlines, corrigenda, clarifications, and submission schedules. E-Procurement & Portal Management

- Manage tender submissions and related activities on GeM, CPPP, IREPS, state-level e procurement portals, and other relevant platforms.

- Support vendor registrations, product/brand approvals, and other portal-related requirements. • Coordinate the preparation and submission of Tender Fees, EMDs, e-PBGs, and other financial instruments.

- Track EMD refunds, PBG closures,



and other post-tender financial formalities. Pre-Bid & Stakeholder Coordination

- Participate in pre-bid meetings and review discussions to understand technical, commercial, and contractual requirements.

- Coordinate with Sales, Technical, Finance, Legal, Production, and Operations teams to ensure timely closure of tender requirements.

- Support internal bid review meetings and maintain action points, timelines, and follow ups. • Coordinate with distributors and channel partners for tender documentation and submission requirements.

- Prepare and issue Manufacturing Authorization Letters and other supporting documents as required. Documentation & Compliance

- Maintain accurate and up-to-date tender documentation, company records, certificates, registrations, and statutory documents.

- Ensure submitted bids are complete, compliant, properly formatted, and aligned with tender specifications.

- Maintain a structured repository of tender-related documents for easy reference and future submissions.

- Track tender clarifications, corrigenda, amendments, and correspondence with relevant authorities. MIS & Reporting

- Prepare and maintain the Tender MIS, including opportunities identified, bids submitted, tender status, outcomes, EMDs/PBGs, and key timelines.

- Track tender performance and provide regular status updates to management.





- Maintain records of submitted, awarded, rejected, cancelled, and ongoing tenders.

- Support post-tender reporting and analysis to improve future bid submissions. Post-Tender Coordination

- Follow up on tender results, technical evaluations, commercial openings, purchase orders, and other post-bid developments.

- Coordinate with relevant internal teams on awarded tenders and subsequent documentation requirements.

- Support client presentations and product-related documentation required during the evaluation process.

- Assist in resolving tender-related queries and documentation requirements throughout the bid lifecycle.

Skills & Qualifications

- Education: B.Sc., B.Tech, Nursing, BAMS, or equivalent qualification.

- Experience: 3+ years of relevant experience in tender management, bid management, tender documentation, procurement, or e-procurement, preferably within the medical devices, healthcare, medical equipment, or manufacturing sector.

- Hands-on experience with GeM, CPPP, IREPS, and/or state-level e-procurement portals. • Strong understanding of tender documentation, eligibility criteria, EMDs, e-PBGs, compliance requirements, and bid submission processes.

- Proficiency in MS Excel, Word, and PowerPoint. • Strong documentation, coordination, follow-up, and deadline management skills.

- Ability to work effectively with cross-functional teams and manage multiple tenders simultaneously.

- Strong attention to detail with a structured and process-oriented approach.

- Good written and verbal communication skills.

Pay: ₹450,000.00 - ₹500,000.00 per year

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Sr. Tender Executive (Dwarka)
🏢 Maverick Simulation Solutions
📍 Dwarka