JOB DESCRIPTION
TRAVEL EXECUTIVE ROLE OVERVIEW
- The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards.
KEY RESPONSIBILITIES
Travel Coordination
• Coordinate domestic and international travel for employees.
• Book cost-effective flights, hotels and ground transportation in compliance with company policy.
• Manage complex and multi-city itineraries with accuracy and efficiency.
• Ensure advance planning to optimize travel costs. Visa Processing
• Stay updated on global visa regulations and documentation requirements.
• Assist employees with visa applications, documentation and submissions.
• Liaise with embassies, consulates and visa service providers.
• Track visa processing timelines and proactively manage escalations. Compliance & Documentation
• Maintain accurate records of travel and visa documentation.
• Ensure compliance with international travel regulations and internal policies.
• Monitor travel spend and support reporting requirements.
• Maintain audit-ready documentation at all times. Travel Support & Communication
• Act as one of the primary point of contact for travel-related queries.
• Provide real-time support during disruptions, cancellations or emergencies.
• Guide employees on travel policies and best practices. Vendor & Stakeholder Management
• Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners.
• Negotiate favourable commercial terms where applicable.
• Monitor service levels and escalate performance issues when required. Risk Management
• Monitor travel advisories and global risk alerts.
• Advise travellers on safety protocols and documentation requirements.
• Support duty-of-care responsibilities. Process Improvement
• Identify opportunities for automation and cost optimization.
• Contribute to continuous improvement of travel operations and user experience. REQUIREMENTS
• 1–2 years of relevant experience in corporate travel and visa operations.
• Proven experience in corporate travel and visa operations.
• Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms.
• Familiarity with international visa regulations and immigration processes.
• Understanding of travel policy compliance and cost control.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• High attention to detail in documentation and reporting.
• Ability to work independently in a fast-paced environment.
• Proficiency in MS Office, MS Excel and travel management tools.
• Willingness to work in a 24x7 rotational shift workplace.
• Strong commitment to confidentiality and data security.
• Ability to work collaboratively in a cross-functional environment. Note: By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.