ABOUT CARESMITH Caresmith is building the future of personal care in India. As a modern consumer electronics brand, we design smart, high-performance grooming and wellness devices that empower individuals to take control of their self-care routines. From oral care to pain relief, we are redefining everyday health rituals through innovation, design, and technology ROLE OVERVIEW This role is a blend of 60% Administration and 40% Executive Assistance, responsible for ensuring smooth office operations while providing high-quality support to the leadership team. The ideal candidate is highly organized, proactive, resourceful, and capable of managing diverse priorities in a fast-paced environment.

KEY RESPONSIBILITIES
1. Executive Assistance & Leadership Support
• Manage leadership calendars, meetings, travel plans, and day-to-day scheduling.
• Coordinate executive priorities, follow-ups, and stakeholder communication to ensure timely closure of action items.
• Support documentation, presentations, reports, and meeting notes as required.
• Coordinate travel bookings, renewals, banking-related requirements, gifting initiatives, and other executive support activities.
• Manage special projects and ad hoc assignments, ensuring quick turnaround and seamless execution.
• Handle confidential information with professionalism and discretion. 2. Front Office, Administration & Facilities Management
• Oversee reception, visitor management, courier handling, and front-office operations.
• Ensure smooth functioning of office facilities, including housekeeping, pantry, meeting rooms, and common areas.




• Coordinate maintenance and servicing of office infrastructure, equipment, and vendor-managed services.
• Drive workplace readiness and ensure a well-organized office setting. 3. Vendor, Procurement & Banking Coordination
• Source, evaluate, and coordinate with vendors for office, gifting, and operational requirements.
• Obtain quotations, negotiate pricing, and ensure timely procurement and delivery.
• Coordinate banking documentation, submissions, and routine operational follow-ups.
• Manage vendor relationships and ensure timely resolution of administrative requirements. 4. Asset, Inventory & Documentation Management
• Maintain records of office assets, inventory, administrative expenses, invoices, and petty cash.
• Coordinate asset allocation, repairs, maintenance, and tracking.
• Maintain administrative trackers, SOPs, and documentation to ensure operational efficiency.
• Prepare periodic reports and updates for leadership review. DESIRED CANDIDATE PROFILE
• 2-6 years of experience in Executive Assistant, Administration, Office Management, or similar roles.
• Excellent verbal and written communication skills.
• Strong stakeholder management and coordination abilities.
• Highly proactive, resourceful, and comfortable handling diverse responsibilities.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, adapt to changing requirements, and deliver with urgency.
• Demonstrates ownership, reliability, and a strong execution mindset.

📌 Admin & Executive Assistant to the Founder (Mumbai)
🏢 Caresmith India
📍 Mumbai