Tender Executive

Location:
New Delhi (Work from Office) Role: Full-time

Experience:
4–5 Years About PSI PanScience Innovations (PSI) is India's largest AI startup studio based in New Delhi, specializing in building AI, Deep Tech, Applied AI, and Data Infrastructure companies. We believe in a "test all assumptions" philosophy and have successfully created companies that prioritize data-driven decision-making. About Role This is a full time, on-site role for an Assistant Manager – Bid Management at PanScience Innovations (PSI) in New Delhi. You will lead our end-to-end bid and tender management function: identifying relevant opportunities, coordinating submissions, managing documentation, ensuring compliance, and working closely with business, legal, finance, product, and leadership teams to deliver high-quality proposals. The role involves managing multiple high-value opportunities at once while meeting strict submission timelines. Please note that we only build software products, so prior experience with software/IT tendering is a must.

Key Responsibilities
1.
Bid & Tender Management
• Track and identify relevant RFPs, RFIs, EOIs, tenders, and procurement opportunities across government and private sector portals
• Evaluate bid eligibility, commercial viability, and strategic fit
• Own the complete bid lifecycle, from opportunity identification to final submission
• Prepare, review, and submit technical and commercial proposals within defined timelines
• Ensure full compliance with tender requirements, eligibility criteria, and submission guidelines
• Maintain a repository of standard bid documents, certifications, templates, and company credentials 2.




Cross-functional Coordination
• Coordinate with Business, Product, Engineering, Legal, Finance, Operations, and Leadership teams to gather required inputs
• Follow up with stakeholders to ensure timely completion of deliverables
• Manage bid calendars, internal review cycles, and submission milestones 3.
Documentation & Compliance
• Prepare compliance matrices and bid checklists
• Maintain updated company registrations, certifications, declarations, and statutory documents
• Coordinate with legal and finance teams on contracts, bank guarantees, EMDs, affidavits, and other bid-related documentation 4.
Vendor & Commercial Management
• Liaise with OEMs, partners, consortium members, and vendors for quotations and supporting documents
• Support commercial negotiations and pricing discussions
• Coordinate post-award documentation until project handover. 5.
Reporting & Process Improvement
• Maintain a centralized tracker of all bid opportunities, submissions, outcomes, and key metrics
• Analyze win/loss trends and recommend process improvements
• Build and improve internal bid management processes, templates, and documentation standards. Qualifications
• Bachelor's degree in Business Administration, Engineering, Commerce, Management, or a related discipline




• 4–5 years of experience in Bid Management, Tender Management, Procurement, Proposal Management, or Commercial Operations
• Prior experience in software/IT tendering (must)
• Working experience with GeM, CPPP, STQC, and NICSI empanelment and tender processes (must)
• Experience handling government and enterprise tenders (highly preferred)
• Familiarity with state procurement portals or enterprise procurement platforms (advantage) Skills Required
• Strong understanding of RFP, RFI, RFQ, EOI, and tender processes and regulations.
• Excellent project coordination and stakeholder management.
• Strong written communication and documentation abilities.
• High attention to detail, with the ability to manage multiple concurrent submissions.
• Commercial acumen and analytical thinking.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to work under tight deadlines and manage competing priorities. Preferred Experience
• Experience in technology, SaaS, AI, IT services, consulting, or system integration organizations.
• Exposure to government procurement frameworks and enterprise procurement processes.
• Experience coordinating large, cross-functional proposal submissions. What We're Looking For
• Highly organized and process-oriented.
• Ownership mindset with strong execution capabilities.
• Ability to thrive in a fast-paced, dynamic environment.
• Excellent problem-solving and decision-making skills.
• Strong interpersonal and communication abilities.
• Someone who can independently drive critical bid submissions with minimal supervision.

📌 Tender Executive (New Delhi)
🏢 PanScience Innovations (PSI)
📍 New Delhi