Job Summary We are looking for a proactive, organised and detail-oriented HR Executive to manage end-to-end human resource operations across our corporate office and retail stores. The candidate will be responsible for recruitment, employee onboarding, attendance, payroll coordination, employee engagement, HR documentation and ensuring compliance with company policies. The ideal candidate should have strong interpersonal skills, the ability to multitask and experience in managing both office and retail employees.

Key Responsibilities
1. Recruitment & Talent Acquisition
• Manage end-to-end recruitment for retail stores and corporate office positions.
• Source candidates through job portals, recruitment agencies, referrals and campus placements.
• Screen resumes, conduct initial interviews and coordinate final interviews with management.
• Maintain a recruitment tracker and candidate database.
• Coordinate salary negotiations, offer letters and joining formalities.
• Ensure timely hiring and replacement of retail staff to avoid operational disruptions. 2. Employee Onboarding & Documentation
• Prepare offer letters, appointment letters, probation confirmation letters and other HR documents.
• Conduct employee onboarding and orientation programmes.
• Maintain employee records, KYC documents and personnel files.
• Ensure current employees understand company policies, SOPs, grooming standards and workplace expectations.
• Coordinate employee ID cards, uniforms and other joining requirements. 3. Attendance, Leave & Payroll Management
• Monitor daily attendance,



biometric records, shift schedules and weekly offs.
• Track employee leaves, late arrivals, absenteeism and overtime where applicable.
• Prepare monthly attendance and payroll inputs.
• Coordinate salary processing with the Accounts Department or external payroll agency.
• Maintain records of incentives, bonuses, advances and authorised deductions.
• Ensure timely resolution of employee salary and attendance queries. 4. Employee Performance & KPI Monitoring
• Coordinate monthly and quarterly performance reviews.
• Track employee KPIs, particularly for retail sales staff.
• Monitor probation periods and coordinate confirmations or extensions.
• Issue performance improvement plans and warning letters when required.
• Coordinate employee training and skill development initiatives.
• Maintain performance appraisal and incentive records. 5. Employee Relations & Engagement
• Act as the first point of contact for employee concerns and HR-related queries.
• Resolve workplace grievances professionally and confidentially.
• Organise employee engagement activities, celebrations and team-building initiatives.
• Promote a positive,



disciplined and professional work environment.
• Coordinate employee recognition and reward programmes. 6. HR Policies & Statutory Compliance
• Implement and monitor company HR policies, attendance rules, leave policies and disciplinary procedures.
• Update HR policies and employee handbooks periodically.
• Ensure appropriate documentation for disciplinary matters and employee grievances. 7. Exit Management
• Manage employee resignations, notice periods and exit formalities.
• Coordinate handover of company assets, store keys, uniforms and other company property.
• Maintain attrition and employee turnover reports. 8. HR MIS & Reporting
• Maintain updated employee master data and HR trackers.
• Prepare weekly recruitment status reports.
• Submit monthly attendance, payroll and leave reports.
• Track employee turnover, vacancies, hiring timelines and performance reviews.
• Provide periodic HR updates to management. Required Qualifications & Skills
• Bachelor's degree in Human Resources, Business Administration, Commerce or a related field.
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Experience:
2–4 years in HR operations or generalist HR roles.
• Experience in retail, fashion, lifestyle or multi-location businesses preferred.
• Proficiency in MS Excel, Word and HR/payroll software.
• Strong communication, interpersonal and organisational skills.
• Ability to handle confidential information with discretion.
• Proactive, responsible and capable of working independently.

📌 Human Resources Executive (Mumbai)
🏢 Aiza
📍 Mumbai