Company: House of Chikankari Department: Buying / Operations Designation: Executive – Buying Operations & Coordination Role OverviewWe are looking for a detail-oriented and organized professional to manage buying operations, purchase order processing, vendor item mapping, shoot coordination, product launch activities, and cross-functional follow-ups. The candidate will work closely with the Buying, Merchandising, Production, Marketing, Finance, and E-commerce teams to ensure accurate data management, timely product launches, and smooth execution of operational activities.

Key Responsibilities
(KRAs)1. Vendor Item Mapping
• Manage vendor item master mapping in Unicommerce after product attributes have been uploaded.
• Ensure all mandatory product attributes are accurately mapped.
• Monitor mapping timelines and minimize errors and rework.
• Coordinate with relevant teams to resolve mapping discrepancies. 2. Purchase Order Management
• Create and process purchase orders, including RTP, RTV, and excess POs, following the required approval process.
• Share purchase order PDFs with the concerned merchandisers for further processing.
• Manage PO revisions, cancellations, and other required changes.
• Coordinate with relevant stakeholders to obtain approvals and ensure timely PO processing.
• Maintain accurate PO records and update statuses in the ERP/system. 3. Invoice Verification & Coordination
• Verify vendor invoices related to shoot samples for accuracy.
• Coordinate with the Finance team for invoice verification and submission, wherever required.
• Resolve invoice discrepancies with vendors within the defined timelines.
• Maintain proper invoice documentation and records. 4. Shoot Planning & Coordination
• Coordinate product shoot planning with the Buying, Production, and Marketing teams.
• Ensure product samples are available and ready before scheduled shoots.
• Prepare and maintain SKU lists, garment style references,



and shoot schedules.
• Coordinate internal shoot images with the Marketing team.
• Track shoot timelines and ensure all shoot-related requirements are completed before the scheduled dates. 5. E-commerce Listing & Product Launch Coordination
• Share post-shoot product details with the E-commerce team for listing and uploading products across platforms.
• Coordinate updates related to SKU attributes, MRP, and cost revisions.
• Work with Buying, Marketing, and Catalog teams to ensure timely product launches.
• Follow up on product listing requirements and pending updates.
• Coordinate inventory synchronization and ensure product data accuracy during launches. 6. Cross-functional Coordination & Follow-ups
• Follow up with the Merchandising team and other departments for pending updates, corrections, approvals, and operational activities.
• Ensure timely communication and resolution of queries.
• Track pending tasks and escalate delays or unresolved issues to the relevant stakeholders.
• Maintain clear communication across Buying, Production, Marketing, Finance, and E-commerce teams. 7. Reporting & Documentation
• Maintain accurate operational trackers and reports.
• Prepare and update pending SKU launch reports, PO summaries, and PO trackers.
• Maintain shoot lists and weekly launch date trackers.
• Share weekly and monthly reports with relevant stakeholders.
• Ensure data accuracy, timely reporting, and proper documentation of operational activities.



Key Performance Indicators (KPIs)The candidate's performance will be evaluated on the following parameters:
• Vendor Item Mapping: 99% mapping accuracy and 95% completion within 24 hours of attribute upload.
• Purchase Order Management: 99% PO accuracy and processing within 24 hours of receiving the request, subject to required approvals and complete information.
• Invoice Verification: 99% accuracy in invoice verification and resolution of discrepancies within 48 hours.
• Shoot Coordination: 97% accuracy in shoot scheduling and tracking, with 95% sample readiness before shoots.
• Product Launch Coordination: 95% timely launch coordination and 98% inventory synchronization accuracy.
• Cross-functional Coordination: Timely follow-ups, query resolution, and escalation management as per defined SLAs.
• Reporting & Documentation: 98% report accuracy and timely submission of weekly and monthly reports.
• Data Management: 100% completion of mandatory attributes and proper maintenance of records. Required Skills & Competencies
• Solid coordination and follow-up skills.
• Good working knowledge of Excel and Google Sheets.
• Attention to detail and accuracy in data entry and documentation.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Problem-solving and discrepancy-resolution abilities.
• Ability to coordinate with multiple departments.
• Willingness to work in a fast-paced e-commerce and apparel environment. Preferred Experience
• Experience in buying operations, merchandising coordination, purchase order management, or e-commerce operations.
• Familiarity with ERP systems or inventory management platforms such as Unicommerce.
• Understanding of SKU management, product attributes, purchase orders, and e-commerce product launches.
• Experience coordinating product shoots or working with apparel and fashion teams will be an advantage.

📌 Buying operations Executive/ PO Executive (India)
🏢 House of Chikankari
📍 India