About Nanoflux Technologies Nanoflux Technologies is an engineering-focused technology company working in electronic product development, hardware design, and prototyping. As we grow, we’re looking for a dependable and proactive individual to help manage our internal operations, administrative activities, HR coordination, and day-to-day management support.

About the role
We are looking for an Office & Operations Coordinator (HR & Administration) who can keep things organised, coordinate effectively with people, and ensure that key tasks and follow-ups do not fall through the cracks. This is a varied role that combines office administration, HR support, meeting and calendar management, documentation, and the use of digital tools to improve everyday workflows. You will work closely with management and interact with team members, candidates, vendors, and other stakeholders. The role requires someone who is comfortable taking ownership of routine responsibilities, managing multiple priorities, and learning new systems as the company evolves. We are open to both full-time and part-time arrangements, depending on the candidate’s capabilities, availability, and the scope of responsibilities.

Key responsibilities
Office administration and day-to-day operations
• Manage incoming calls, emails, general enquiries, appointments, and routine office communication.
• Maintain organised digital and physical records, files, registers, and important company documents.
• Track company assets, equipment allocation, employee-issued devices, and related records.
• Coordinate with vendors, service providers, couriers, and other external stakeholders.
• Assist with office supplies, basic facility coordination, and other administrative requirements.
• Ensure that recurring tasks, pending requests, and operational deadlines are tracked and completed on time. HR operations and employee coordination
• Assist with recruitment, including job postings, candidate communication, resume tracking, interview scheduling, and follow-ups.
• Coordinate the onboarding process for new employees, including document collection, checklists, and joining formalities.
• Maintain employee records, personal documentation, attendance, leave information, and other HR data with appropriate confidentiality.
• Assist in maintaining compensation records and preparing payroll inputs for review by management or the relevant payroll provider.
• Help organise HR policies, employee documentation, compliance-related records, and internal process documents.




• Support the implementation and day-to-day use of HR management software (HRMS), including updating employee information and maintaining data accuracy.
• Help ensure that routine HR activities and employee requests are handled promptly and systematically. Meeting, calendar, and management support
• Schedule meetings, manage calendars, send invitations, and coordinate availability across participants.
• Organise meeting agendas and maintain notes, action items, decisions, and deadlines wherever required.
• Follow up with team members and external stakeholders on pending tasks, deliverables, and commitments.
• Maintain task trackers and provide timely updates on outstanding activities.
• Assist management with basic reports, presentations, documentation, and information gathering.
• Help ensure that important communications and follow-ups receive appropriate attention. Data management, documentation, and reporting
• Use Microsoft Excel or Google Sheets to maintain trackers, employee records, asset registers, attendance data, and operational reports.
• Keep documents structured, updated, easy to retrieve, and appropriately access-controlled.
• Check records for completeness and accuracy, and follow up on missing information.
• Prepare basic summaries, status reports, and spreadsheets as required.
• Assist in creating and maintaining standard operating procedures (SOPs), checklists, templates, and internal documentation. Digital tools and process improvement
• Work with tools such as Google Workspace, Microsoft Office, HRMS platforms, scheduling applications, and project or task management software.
• Learn new business applications and digital workflows quickly, even when you have not used them before.
• Help the team adopt tools that make coordination, documentation, and reporting more efficient.
• Identify repetitive manual tasks that could be simplified through better processes or software.
• Be comfortable experimenting with new tools, learning independently, and adapting as the company’s requirements change. What we’re looking for




• Strong organisational skills and the ability to manage several tasks without losing track of details.
• Good written and verbal communication skills in English and Hindi.
• Working knowledge of Microsoft Excel or Google Sheets, including data entry, formatting, sorting, filtering, and maintaining trackers.
• Comfort using computers, online tools, email, calendars, and digital document-management systems.
• A proactive attitude, a sense of responsibility, and the ability to follow through on tasks without constant supervision.
• Good time management, reliability, and the ability to prioritise urgent and important work.
• Professionalism when interacting with candidates, employees, vendors, and management.
• The ability to handle confidential information, particularly employee documents and compensation-related data, responsibly.
• A willingness to learn new technologies, software platforms, and business processes as required. Preferred qualifications The following would be an advantage, but are not mandatory:
• Experience in office administration, HR assistance, executive assistance, operations coordination, or a similar role.
• Familiarity with HRMS platforms, payroll processes, recruitment coordination, or employee onboarding.
• Experience using Google Workspace, Microsoft Office, spreadsheets, and online collaboration tools.
• Experience maintaining records, preparing reports, coordinating meetings, or managing multiple stakeholders.
• Freshers are welcome to apply if they demonstrate strong organisational ability, initiative, communication skills, and a genuine willingness to learn. What you can expect at Nanoflux
• Direct interaction with management and exposure to the functioning of a growing technology business.
• An opportunity to work across administration, HR, coordination, and business operations rather than being restricted to a single repetitive task.
• Practical experience with modern business software, HR systems, and digital workflows.
• Room to learn, take ownership, and gradually expand your responsibilities.
• A hybrid working arrangement, with office presence based on the role’s coordination and operational requirements. Compensation and work arrangement

Salary:
Negotiable, depending on experience, skills, availability, and the agreed scope of responsibilities. Employment: Full-time or part-time, depending on the candidate and business requirements. Work mode: Hybrid, with in-person coordination in Noida as required.

📌 Office & Operations Coordinator (HR & Administration) (Noida)
🏢 Nanoflux Technologies
📍 Noida