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Job Description
Executive AssistantJob Summary**PPL Pharma Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will serve as a primary point of contact and liaison, managing schedules, coordinating critical communications, and ensuring the smooth day-to-day operations of the executive office in a fast-paced pharmaceutical environment. Job Responsibilities*
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- **Calendar & Schedule Management:*
* Proactively manage complex executive calendars, prioritizing inquiries, scheduling meetings across multiple time zones, and resolving scheduling conflicts.
- **Travel & Expense Coordination:*
* Arrange detailed domestic and international travel itineraries, including flights, lodging, and ground transportation, and prepare timely expense reports.
- **Communication Liaison:*
* Serve as a gatekeeper and primary point of contact for internal and external stakeholders, handling sensitive and confidential information with the utmost discretion.
- **Meeting Preparation:*
* Organize and prepare materials, agendas, presentations, and briefings for executive-level meetings and board presentations; record meeting minutes and track action items.
- **Administrative Support:*
* Draft, edit, and proofread correspondence, memos,



and reports. Maintain organized digital and physical filing systems for executive records.
- **Project Management:*
* Assist with ad-hoc projects, departmental events, and cross-functional initiatives as directed by the executive team. Job Qualifications*
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Education:
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* Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
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Experience:
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* Minimum of 5 years of experience supporting C-level executives, preferably within the pharmaceutical, biotech, or healthcare industries.
- **Technical

Skills:
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* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Microsoft Teams).
- **Communication

Skills:
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* Exceptional verbal and written communication skills with a professional demeanor suitable for interacting with high-level executives and external partners.
- **Organizational

Skills:
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* Outstanding time management abilities, a keen attention to detail, and a proven track record of managing multiple competing priorities simultaneously.
- **Adaptability:*
* Ability to work independently, exercise sound judgment, and remain calm under pressure in a energetic, fast-evolving business environment.

📌 Executive Assistant (Mumbai)
🏢 PIRAMAL PHARMA
📍 Mumbai