About Company
Malena Distributors LLP in Kolkata is one of the leading Manufacturing and construction equipment Rental business in the scaffolding. It is based in Kolkata, West Bengal. The company specializes in providing high-quality scaffold systems, steel shuttering, framework solutions and related hardware accessories to Developers and Contractors.
Preferred Candidates Profile:
We are looking for a detail oriented skilled Executive Assistant, who provides high-level administrative, organizational, and strategic support to senior leaders and M.D to maximize their productivity.
Key Responsibilities:
- Maintain a daily task and follow-up list for Managing Director.
- Screen incoming calls, manage and filter email correspondence, and draft professional responses on behalf of leadership.
- Arrange comprehensive domestic and international travel, including flights, lodging, and detailed itineraries.
- Coordinate meetings, appointments, bookings and other requirements. Handle Excel-based data and maintain reports.
- Coordinate with employees, clients, vendors and other stakeholders on behalf of M.D.
Take commitments from team members regarding completion dates and follow up accordingly. Maintain records of pending and completed tasks.
- Assist MD with both professional and occasional personal coordination tasks. Ensure that instruction given by the MD are properly communicated and followed through. Proactively remind the MD about important pending matters. Prepare reports and information for the MD. Proactively remind the MD about important pending matters.
- Have to maintain a high level of integrity and responsibility.
Requirements and Skills:
- Must have 3-5 years of experience as an Executive Assistant, Secretary, Office Coordinator or similar role.
- Excellent follow-up skills.
- Robust coordination and communication ability.
- Excellent spoken and written English.
- Working Knowledge of MS Excel and MS Word.
- Ability to deal confidently with employees, seniors, clients and vendors.
- Stable employment history and willingness to stay long term.
- Ability to handle multiple tasks without losing track of commitments.