- Area of responsibility: Management of large and small offices in region with the team of Area Managers.
- Managing the entire Facility Management of premises with regards to all critical services like Engineering, Security, Housekeeping, Cafeteria, Transport, Pest Control, AMCs etc.
- Visit all Large office once a quarter and small offices once a year.
- Ensure Monthly Provisions, Budget vs actuals, PO trackers etc. are maintained and submitted to concern team.
- Preparation of Capex and Opex Budget.
- Managing Opex Procurement with regards to Identifying vendors, obtain quotations; analyze and compare quotations; negotiate and shortlist vendors in consult with Admin Head.
- Finalize terms and conditions; coordinate with legal department for preparation of the agreement, Prepare and issue purchase order.
- Cost saving initiatives by re-negotiations & Implementing cost optimization initiatives.
- Build a strong professional rapport with all service providers to meet our objectives, goals and deadlines.
- To ideate and execute staff welfare measures within Budget as per directives.
- Adherence to statutory compliances like Shop and establishment, FSSAI, Electrical inspection, Pest control inspection, Labour Inspection, Fire & Safety Standards etc.
- Liasoning with Local Government Authorities of Municipal corporation, telephone, electricity board, police, RTO etc.
- Supervising small office renovation/ Restack projects.
- Ensure all Health and Safety procedures are implemented according to Company standards.
- Review services offered & obtain feedback from internal & external customers on an ongoing basis and contribute ideas for continued development.
- Contract management.
Team Management
- Train and develop Area managers and vendor staff (as applicable) to maximize performance.
- Accountable for the delivery of their performance management process in line with Company procedures.
- Lead and inspire individuals to develop a highly motivated, committed team.
- Ensure team receives, understand & adhere to all company policies & procedures.
Job Requirements
- Good Negotiation skills.
- Ability to multi-task.
- Vendor data management skills.
- Valuable Interpersonal skills and ability to work in teams.
- Excellent Communication Skills.
- Proficiency in MS-Office.
- Good understanding of facilities management, maintenance services and managing vendors.
- Graduate with minimum 6 years of work experience in administration.