Job Overview

We are seeking a highly organized, versatile, and proactive Office Executive & Personal Assistant to the CEO for our Bangalore office. This dual role requires a dynamic professional capable of managing day-to-day IT office operations while providing high-level administrative support directly to the CEO. The ideal candidate must be agile, willing to travel to client sites within the city or outstation when required, and possess a strong understanding of corporate office management.

Key Responsibilities

1. IT Office Operations & Management

- Oversee daily office administrative functions to ensure smooth operational workflow.
- Manage vendor relationships (internet service providers, IT hardware vendors, facility management).
- Supervise incoming/outgoing couriers, billing invoices, and general documentation.
- Maintain physical and digital filing systems with absolute confidentiality.

2. Personal Assistant (PA) to CEO

- Manage the CEO's calendar, schedule appointments, and coordinate internal/external meetings.
- Coordinate comprehensive domestic and international travel arrangements, accommodation, and itineraries.
- Screen phone calls, manage correspondence, and draft emails or presentations on behalf of the CEO.
- Act as a reliable liaison between the CEO, department heads, technical teams,



and external stakeholders.

3. Client Interaction & Mobility

- Travel to client locations (IT parks, corporate offices) as required for field visits, document execution, or meeting representation.
- Welcome high-profile corporate clients, partners, and visitors with a professional demeanor.
- Follow up with clients and vendors on pending project deliverables or tasks initiated by the CEO's office.

Requirements & Qualifications

- Education: Bachelor’s degree in Business Administration, Commerce, Corporate Secretaryship, or a related field.
- Experience: Prior experience as an Executive Assistant, Office Administrator, or Personal Secretary, preferably within the IT or tech industry.
- Mobility: Must be flexible to travel locally within Bangalore on short notice. Owning a two-wheeler with a valid driving license is highly preferred due to city traffic.
- Skills:
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent spoken and written English communication skills; knowledge of Kannada/Hindi is an added advantage.
- Solid multitasking, time-management, and problem-solving skills.
- Ability to handle sensitive and confidential business information with high integrity.

📌 Office Executive Cum Personal Assistant (PA) To CEO (Bengaluru)
🏢 Schematonics Research and Development India (opc) Private
📍 Bengaluru