ROOKIE'S BAKESHOP

Bake Like A Rookie

· Gurgaon

Executive Assistant to the Founders

Full time · On-site · Gurgaon

Reports To

Founder (Rishah)

Department

Founders' Office

Location

Gurgaon (On-site)

CTC Range

₹6 – 7.5 LPA

ABOUT ROOKIE'S BAKESHOP

Rookie's Bakeshop is a seed-funded, fast-growing bakery brand based in Gurgaon — 100% vegetarian, no egg, no non-veg. Backed by the Bikanervala Group, we are building a network of premium bakery outlets and a central production kitchen. We move fast, we build from scratch, and we take our baking seriously.

THE ROLE

We're looking for a sharp, proactive, and extremely organised Executive Assistant who will work directly with both founders managing their time, coordinating across departments, and making sure nothing falls through the cracks.

This is not a desk job. You will be in the middle of everything from coordinating with the kitchen team and store managers to following up with vendors, investors, and agencies. You are the person who keeps the founders unblocked.

WHAT YOU'LL DO

1. Founder Support & Calendar Management

- Manage daily schedules, meetings, and travel for both founders
- Prepare agendas, pre-read materials, and MOMs for all key meetings
- Track and follow up on action items from every meeting — with deadlines
- Handle personal coordination tasks for founders when needed

2. Cross-Department Coordination

- Act as the communication bridge between founders and all departments: Kitchen, Ops, Marketing, Finance
- Ensure all department heads receive founder decisions and deadlines promptly
- Track cross-functional projects and flag delays to founders proactively
- Coordinate with AGM Ops, Pastry Chef, Store Manager, and Social Media Manager daily

3. Vendor,



Agency & Partner Management

- Manage correspondence with vendors, agencies, consultants, and government bodies
- Follow up on pending proposals, invoices, and approvals
- Coordinate FSSAI renewals, trade licence follow-ups, and compliance paperwork
- Maintain a master contact list of all external stakeholders

4. Documentation & Reporting

- Maintain SOPs, policy documents, agreements, and founder-level files in organised folders
- Prepare weekly status reports and dashboards for founders
- Handle confidential documents with full discretion
- Manage Google Drive / shared drives and ensure files are always up to date

5. Office & Admin Support

- Manage office supplies, petty cash, and vendor renewals
- Coordinate store launch activities: documentation, vendor onboarding, paperwork
- Handle travel bookings, hotel, cab, and event logistics for the team

WHAT WE'RE LOOKING FOR

- 1–4 years of experience as an EA, Personal Assistant, or Executive Coordinator
- Excellent written and spoken communication in English and Hindi
- Master-level calendar and task management nothing slips
- Strong command of Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
- Experience working directly with founders or senior leadership in a startup or F&B; brand
- Calm under pressure, discreet with sensitive information
- High ownership you don't need to be told twice
- Startup mindset: flexible, resourceful, and okay with ambiguity

WHY ROOKIE'S BAKESHOP?

- Seed-funded brand backed by Bikanervala Group stable and growing fast
- Direct access to founders from Day 1 your work will be seen immediately
- Flat hierarchy, fast decisions, zero politics
- You'll be at the centre of building a brand from the ground up

- • Real ownership not a glorified inbox manager

📌 Executive Assistant (Gurugram)
🏢 Rookie's
📍 Gurugram