Company: House of Chikankari

Department: Buying / Operations

Designation: Executive – Buying Operations & Coordination

Role OverviewWe are looking for a detail-oriented and organized professional to manage buying operations, purchase order processing, vendor item mapping, shoot coordination, product launch activities, and cross-functional follow-ups. The candidate will work closely with the Buying, Merchandising, Production, Marketing, Finance, and E-commerce teams to ensure accurate data management, timely product launches, and smooth execution of operational activities.

Key Responsibilities (KRAs)1.

Vendor Item

Mapping

- Manage vendor item master mapping in Unicommerce after product attributes have been uploaded.
- Ensure all mandatory product attributes are accurately mapped.
- Monitor mapping timelines and minimize errors and rework.
- Coordinate with relevant teams to resolve mapping discrepancies.

2.

Purchase Order

Management
- Create and process purchase orders, including RTP, RTV, and excess POs, following the required approval process.
- Share purchase order PDFs with the concerned merchandisers for further processing.
- Manage PO revisions, cancellations, and other required changes.
- Coordinate with relevant stakeholders to obtain approvals and ensure timely PO processing.
- Maintain accurate PO records and update statuses in the ERP/system.

3.

Invoice

Verification &

• Coordination
- Verify vendor invoices related to shoot samples for accuracy.
- Coordinate with the Finance team for invoice verification and submission, wherever required.
- Resolve invoice discrepancies with vendors within the defined timelines.
- Maintain proper invoice documentation and records.

4.

Shoot

Planning &

• Coordination
- Coordinate product shoot planning with the Buying, Production, and Marketing teams.
- Ensure product samples are available and ready before scheduled shoots.
- Prepare and maintain SKU lists,



garment style references, and shoot schedules.
- Coordinate internal shoot images with the Marketing team.
- Track shoot timelines and ensure all shoot-related requirements are completed before the scheduled dates.

5. E-commerce Listing & • Product Launch Coordination
- Share post-shoot product details with the E-commerce team for listing and uploading products across platforms.
- Coordinate updates related to SKU attributes, MRP, and cost revisions.
- Work with Buying, Marketing, and Catalog teams to ensure timely product launches.
- Follow up on product listing requirements and pending updates.
- Coordinate inventory synchronization and ensure product data accuracy during launches.

6. Cross-functional Coordination & • Follow-ups
- Follow up with the Merchandising team and other departments for pending updates, corrections, approvals, and operational activities.
- Ensure timely communication and resolution of queries.
- Track pending tasks and escalate delays or unresolved issues to the relevant stakeholders.
- Maintain explicit communication across Buying, Production, Marketing, Finance, and E-commerce teams.

7. Reporting & • Documentation
- Maintain accurate operational trackers and reports.
- Prepare and update pending SKU launch reports, PO summaries, and PO trackers.
- Maintain shoot lists and weekly launch date trackers.
- Share weekly and monthly reports with relevant stakeholders.
- Ensure data accuracy, timely reporting, and proper documentation of operational activities.





Key Performance Indicators (KPIs)The candidate's performance will be evaluated on the following parameters:
- Vendor Item Mapping: 99% mapping accuracy and 95% completion within 24 hours of attribute upload.
- Purchase Order Management: 99% PO accuracy and processing within 24 hours of receiving the request, subject to required approvals and complete information.
- Invoice Verification: 99% accuracy in invoice verification and resolution of discrepancies within 48 hours.
- Shoot Coordination: 97% accuracy in shoot scheduling and tracking, with 95% sample readiness before shoots.
- Product Launch Coordination: 95% timely launch coordination and 98% inventory synchronization accuracy.
- Cross-functional Coordination: Timely follow-ups, query resolution, and escalation management as per defined SLAs.
- Reporting & Documentation: 98% report accuracy and timely submission of weekly and monthly reports.
- Data Management: 100% completion of mandatory attributes and proper maintenance of records.

Required Skills & Competencies
- Strong coordination and follow-up skills.
- Good working knowledge of Excel and Google Sheets.
- Attention to detail and accuracy in data entry and documentation.
- Ability to manage multiple tasks and meet deadlines.
- Strong communication and interpersonal skills.
- Problem-solving and discrepancy-resolution abilities.
- Ability to coordinate with multiple departments.
- Willingness to work in a fast-paced e-commerce and apparel environment.

Preferred Experience
- Experience in buying operations, merchandising coordination, purchase order management, or e-commerce operations.
- Familiarity with ERP systems or inventory management platforms such as Unicommerce.
- Understanding of SKU management, product attributes, purchase orders, and e-commerce product launches.
- Experience coordinating product shoots or working with apparel and fashion teams will be an advantage.

📌 Buying operations Executive/ PO Executive (Delhi)
🏢 House of Chikankari
📍 Delhi