# Request 75811-1 – U06 – Office Administration (Office Administrator)

**Job Code:** UAML

**Number of Positions:** 1

**Experience:** Minimum 6–8 years of relevant Office Assistant / Office Administration experience

**Education:** Bachelor’s degree required

**Work Location:** Boeing BIETC Campus, 99-J31, Bangalore

**Work Mode:** Onsite

**Working Hours:** 8:30 AM – 5:30 PM

## Position Overview

Boeing India Engineering & Technology Center is looking for a motivated Office Administrator to support Engineering Leadership and organizational operations in Bangalore. The candidate will collaborate with internal and global teams to ensure efficient administrative operations.

## Key Responsibilities

- Proactively manage Outlook calendars and virtual resource tools for appointments, meetings, events, and business travel.

- Maintain accurate calendars with a four-week look-ahead, avoiding scheduling overlaps and missed meetings.

- Build and maintain effective relationships with internal and external customers, colleagues, and stakeholders while maintaining confidentiality.

- Establish clear communication channels, respond to inquiries promptly, and provide clear and concise stakeholder communications.

- Anticipate upcoming tasks, take initiative, address priorities proactively, and escalate issues when assistance is required.

- Coordinate and resolve scheduling conflicts involving executives, managers, customers, partners, and suppliers.

- Provide administrative support to leadership, visitors, and team members.

- Maintain conference room resources and arrange teleconferences.

- Coordinate domestic and international business travel and monitor travel logistics.

- Plan and coordinate meetings, workshops, conferences, leadership events, and customer meetings.

- Support compliance with travel policies, including collecting receipts and reconciling corporate credit card charges.





- Follow up with vendors regarding office purchases, payments, and event-related expenses.

- Create, edit, and maintain memos, reports, presentations, flowcharts, and organization charts.

- Track action items and follow-ups, maintain relevant data, and provide status updates to stakeholders.

- Maintain websites and SharePoint sites as required.

- Coordinate with other office administrators to provide seamless organizational support.

- Support additional activities and special projects as required by management.

## Mandatory Skills and Qualifications

- Bachelor’s degree.

- Relevant Office Assistant / Office Administration experience.

- Excellent written and spoken English communication skills.

- Strong organizational and time-management skills.

- Ability to manage multiple projects and competing priorities effectively.

- Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and Outlook.

- Strong stakeholder communication and relationship-management skills.

- Executive calendar and travel management experience.

- Proactive administrative coordination and problem-solving skills.

- Ability to work cooperatively as part of a team and under limited supervision.

- Attention to detail and a methodical approach to completing tasks.

- Positive, proactive working attitude with high ethical and integrity standards.

- Ability to learn and apply new skills, processes, and software tools.

## Top 3 Required Skills

1. Executive Calendar and Travel Management

2. Stakeholder Communication and Relationship Management

3. Proactive Administrative Coordination and Problem Solving

## Significant Notes

- Strong communication skills will be assessed by the CXC team.

- Candidates must meet the education requirements specified in the JD.

- The assignment is a six-month contract and is not expected to become permanent, subject to business requirements.

Pay: Up to ₹3,000,000.00 per year

Work Location: In person

📌 – Office Administration (Bengaluru)
🏢 Clock Edge Technologies Pvt Lt
📍 Bengaluru