About the Institution

Kingston Educational Institute (KEI), established in 2004, is a multidisciplinary educational institution in West Bengal, offering diverse academic programmes with a focus on quality education, professional development, and institutional growth.

Job Summary

We are looking for a detail-oriented, organised, and responsible Accounts Executive to manage day-to-day accounting operations, financial documentation, student fee transactions, banking activities, and financial reporting.

The candidate will be responsible for maintaining accurate financial records, ensuring timely transaction entries, monitoring outstanding payments, and coordinating with the Accounts Head, management, and other departments.

Key Responsibilities

1. Daily Accounting & Bookkeeping

- Maintain daily accounting records, vouchers, receipts, and payment entries.
- Record all financial transactions accurately in accounting software.
- Handle cash, bank, journal, purchase, and sales entries.
- Maintain general ledger, cash book, and bank book.
- Ensure proper filing and documentation of all financial transactions.

2. Student Fee Management

- Maintain student fee collection records across different academic programmes.
- Monitor pending fees, outstanding dues, and payment discrepancies.
- Generate fee receipts and maintain student-wise payment records.
- Coordinate with the Admission Department and campus administration regarding fee-related matters.
- Prepare regular fee collection and outstanding payment reports.

3. Banking & Financial Transactions

- Coordinate bank deposits, withdrawals, transfers, and reconciliations.
- Maintain bank statements and transaction records.
- Prepare payment details and supporting documents for approval.
- Monitor pending bank transactions and discrepancies.
- Assist in managing institutional banking activities.





4. Accounts Payable & Receivable

- Maintain records of vendor payments, institutional expenses, and outstanding bills.
- Verify invoices, bills, and supporting documents before processing.
- Track receivables and payables.
- Coordinate with vendors and concerned departments regarding payment status.
- Maintain proper payment approval documentation.

5. Financial Reporting & Reconciliation

- Prepare daily, weekly, and monthly financial reports.
- Conduct bank reconciliation and ledger reconciliation.
- Assist in preparing income and expenditure statements.
- Track campus-wise and department-wise financial transactions.
- Identify discrepancies and report them to the Accounts Head.

6. Taxation & Statutory Compliance

- Assist in GST-related documentation and returns.
- Maintain TDS records and supporting documents.
- Coordinate with auditors and tax consultants.
- Maintain statutory financial records and compliance documentation.
- Assist in audit preparation and verification.

7. Payroll & Employee Payment Coordination

- Coordinate with HR regarding employee salary data, attendance, and approved deductions.
- Assist in salary processing and payment documentation.
- Maintain records of salary disbursements and other employee-related payments.

8. Audit & Documentation

- Maintain organised financial records for internal and external audits.
- Ensure bills, vouchers, receipts, invoices, and bank statements are properly documented.
- Assist in preparing audit schedules and financial statements.
- Ensure financial documents are systematically maintained in physical and digital formats.

Educational Qualifications
- Bachelor's degree in Commerce (B.Com) is mandatory.
- M.Com, MBA (Finance), or relevant skilled qualifications will be preferred.
- Knowledge of accounting principles, taxation, and financial management.

📌 Account Executive (Kolkata)
🏢 Kingston Educational Institute
📍 Kolkata