Arcesium is growing in Europe, and we're looking for an Executive Assistant to support our office and administration area in Lisbon, as well as our global leadership. You'll keep the day-to-day running smoothly, help leaders make the most of their time, and be a trusted point of contact for the people around you.

What You'll Do

- Manage local bookings and administration for the Lisbon office, including meeting rooms, vendors, supplies, deliveries, and facilities coordination.
- Support team meetings, social gatherings, town halls, and office events, from concept to follow-up.
- Partner with local and global teams (HR, Workplace, IT, Finance) on office and administration needs for Europe.
- Manage and coordinate calendars for Arcesium leaders, including globally scheduled meetings, proactively handling time zones, priorities, and conflicts.
- Provide on-the-ground support when ExCo members travel to Lisbon, including transfers, hotel and restaurant bookings, itineraries, and meeting logistics.
- Support leadership travel as needed. Our Sweden-based team manages most travel, but you will be open to picking up bookings, visa coordination,



and itinerary changes when required.
- Take on ad hoc projects assigned by the business leader and leadership team, driving them to completion and keeping stakeholders informed.

What You'll Need

- 4-6 years of relevant experience as an executive assistant, ideally supporting senior leaders in a global or multi-location organisation.
- Strong analytical and organisational skills, with excellent attention to detail and the ability to manage multiple projects at once.
- Excellent written and verbal communication skills in English. Portuguese is a solid plus.
- Proven technical skills, particularly with Microsoft Office (Outlook, Excel, PowerPoint, Teams), and comfort learning new tools quickly.
- Absolute discretion when handling confidential information.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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