About the RoleWe are looking for a proactive, organized, and detail-oriented Executive Administration & Business Services Associate to provide executive assistance to senior leadership and manage administrative workflows while supporting routine finance and business operations.

The ideal candidate will have experience working closely with a Founder, CEO, or senior executive, managing calendars, coordinating meetings, handling correspondence, and ensuring smooth day-to-day administrative operations. The candidate should also have practical exposure to financial administration, payroll coordination, expense tracking, and maintaining accurate business records.

This role requires excellent organizational skills, discretion, strong communication, and the ability to manage multiple priorities independently in a remote work environment.

Key Responsibilities

1.

Executive

Assistance & Administrative Support

- Provide day-to-day executive and administrative support to the Founder, CEO, or senior leadership team.
- Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
- Handle email correspondence, reminders, follow-ups, and professional communications.
- Coordinate meetings, prepare agendas, maintain meeting notes, and track action items.
- Assist with travel arrangements, bookings, and other executive requirements as needed.
- Prepare presentations, reports, spreadsheets, and business documents.
- Maintain organized digital files, confidential records, databases, and administrative documentation.
- Coordinate with internal teams, external stakeholders, vendors, and business associates.
- Track deadlines, follow up on pending tasks, and ensure timely completion of deliverables.




- Support day-to-day administrative processes and identify opportunities to improve efficiency.
- Handle sensitive business information with professionalism and confidentiality.

2. Finance & Business Operations
- Assist with bookkeeping and maintain accurate financial records.
- Coordinate payroll inputs, verify supporting documentation, and follow up on payroll processing.
- Track invoices, payments, reimbursements, and routine business expenses.
- Assist with bank and credit card reconciliations.
- Maintain financial documentation and support basic financial reporting.
- Assist with budget tracking and expense monitoring.
- Coordinate with accountants, payroll providers, and other relevant stakeholders.
- Maintain accurate financial and operational records.
- Support routine business processes and finance-related administrative activities.

Requirements

- 3+ years of relevant experience in Executive Assistance, Administrative Support, Executive Administration, or a similar role.
- Previous experience directly supporting a Founder, CEO, or senior executive is essential.
- Strong experience in calendar management, scheduling, email correspondence, meeting coordination, and documentation.
- Practical exposure to finance administration, payroll coordination, bookkeeping, invoice processing, or expense tracking.
- Excellent organizational, communication, time-management, and problem-solving skills.
- Solid attention to detail and the ability to manage confidential information.
- Proficiency in Microsoft Office or Google Workspace.
- Familiarity with accounting software, payroll systems, or task-management tools is an advantage.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities in a remote environment.
- Willingness to work the 8:00 PM – 5:00 AM IST night shift.

📌 Executive Administration & Business Services Associate (India)
🏢 Keiretsu Forum
📍 India