Job Description: Personal Assistant to the Chairperson

- Position: Personal Assistant (PA) to the Chairperson
- Department: Executive Office / Management Secretariat
- Location: Panchkula, Haryana (or as applicable)
- Experience: 1 – 4 Years (Flexible / Open to suitable candidates)
- Qualification: Graduate (Any Discipline)

Job Summary

We are looking for a highly organized, discreet, and qualified Personal Assistant to the Chairperson to provide high-level administrative, secretarial, and operational support. The ideal candidate will act as a primary point of contact for internal and external stakeholders, manage complex schedules, handle confidential correspondence, and ensure the Chairperson's office runs smoothly and efficiently.

Key Responsibilities

- Calendar & Schedule Management: Manage and coordinate the Chairperson’s daily calendar, appointments, meetings, and travel itineraries.
- Communication & Correspondence: Screen incoming calls, emails, and visitor requests; draft, review, and edit professional correspondence, memos, and reports on behalf of the Chairperson.
- Meeting Coordination: Organize board meetings and executive discussions, prepare agendas, record accurate meeting minutes, and follow up on action items.
- Data Management & Reporting: Maintain organized physical and digital filing systems; prepare MIS reports, presentations,



and data summaries using MS Excel and PowerPoint.
- Stakeholder Coordination: Act as a smooth communication bridge between the Chairperson, internal department heads, external partners, and high-profile visitors.
- Task Tracking & Follow-ups: Follow up with various teams on pending directives, projects, and deliverables assigned by the Chairperson.
- Confidentiality: Handle sensitive and confidential corporate information with utmost discretion and professionalism.

Required Skills & Qualifications

- Education: Graduate in any discipline from a recognized university.
- Technical Skills: Proficiency in MS Office Suite, especially Advanced MS Excel (data handling, sheets, reporting) and PowerPoint.
- Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
- Core Competencies: Strong organizational skills, attention to detail, time management, multi-tasking abilities, and a high level of discretion.
- Experience: Prior experience supporting senior management, CXOs, or directors in a corporate environment is preferred.

Pay: ₹350,000.00 - ₹400,000.00 per year

Benefits:

- Food provided
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Personal Assistant to Chairman/woman (Panchkula)
🏢 Venus Remedies
📍 Panchkula