Job Title: Bidding & Proposal Manager – Market Research Company: Mavrix Department: Business Development / Commercial Operations

Experience:
2 to 4 Years Industry: Market Research Role Overview Mavrix is looking for a commercially driven Bidding & Proposal Manager with strong experience in the Market Research industry. The candidate will be responsible for managing bidding activities, evaluating project feasibility, preparing cost estimates, developing commercial proposals, coordinating with internal teams and external suppliers, and ensuring competitive and profitable project bids. The ideal candidate should understand market research methodologies, sample feasibility, project costing, vendor pricing, research operations and commercial negotiations. This role will work closely with Business Development, Project Management, Operations and senior management to support new business opportunities and improve bid conversion and project profitability.

Key Responsibilities
1. Bidding & Proposal Management
• Manage incoming RFPs, RFQs, client enquiries and market research bidding opportunities.
• Understand client requirements, research objectives, target audiences and project specifications.
• Prepare comprehensive project proposals, quotations, feasibility assessments and cost estimates.
• Coordinate with internal teams to obtain project inputs, timelines, resource requirements and delivery commitments.
• Ensure proposals are accurate, competitive and submitted within client deadlines.
• Maintain a structured database of bids, proposals, quotations and submission outcomes.
• Track bid status, follow up on opportunities and maintain records of won and lost bids. 2. Project Feasibility & Research Understanding
• Evaluate feasibility for quantitative market research projects across different geographies and target audiences.
• Assess sample availability, incidence rate (IR), length of interview (LOI), sample size, quotas and fieldwork complexity.
• Identify potential execution challenges and assess project risks before submitting quotations.
• Coordinate with panel providers and sample suppliers to validate feasibility and obtain delivery estimates.
• Understand B2B, B2C, healthcare, tracking and multi-market research requirements.
• Recommend appropriate research execution approaches based on client requirements and available resources. 3.



Project Costing & Commercial Management
• Prepare detailed project-level costing and commercial estimates.
• Calculate sample costs, vendor expenses, operational costs and other project-related expenses.
• Evaluate gross margins and expected profitability before submitting bids.
• Negotiate pricing with external suppliers and panel providers.
• Identify opportunities for cost optimization while maintaining required quality standards.
• Review historical project costs and supplier pricing to improve quotation accuracy.
• Work with senior management to establish competitive pricing strategies. 4. Vendor & Supplier Coordination
• Build and maintain relationships with panel providers, sample suppliers and research partners.
• Source competitive quotations from multiple suppliers for different project requirements.
• Evaluate suppliers based on pricing, feasibility, quality and delivery capabilities.
• Negotiate commercial terms, rates and delivery commitments.
• Maintain updated vendor pricing databases and supplier performance records. 5. Business Development Support
• Work closely with Business Development teams to identify and evaluate new business opportunities.
• Support client presentations, commercial discussions and proposal clarifications.
• Provide timely responses to client enquiries and bidding requirements.
• Coordinate with internal stakeholders to ensure proposals align with operational capabilities.
• Track bid conversion rates and analyze reasons for successful and unsuccessful bids.
• Support strategic initiatives to improve business acquisition and revenue opportunities. 6. Commercial Handover & Reporting
• Ensure proper handover of won projects to the Project Management and Operations teams.
• Communicate approved costing, scope, timelines, assumptions and commercial commitments.
• Maintain bidding dashboards and prepare regular reports for senior management.
• Track bid volume,



submission turnaround time, conversion rates and estimated revenue.
• Identify process improvements in bidding workflows and proposal preparation. Required Skills & Experience
• 2-4 years of experience in Market Research, Bidding, Proposal Management, Commercial Operations or Research Business Development.
• Strong understanding of quantitative market research projects and methodologies.
• Hands-on experience preparing RFPs, RFQs, quotations and commercial proposals.
• Experience in feasibility assessments, sampling, IR, LOI and multi-country research costing.
• Strong understanding of vendor pricing, supplier negotiations and project-level costing.
• Ability to calculate project costs, gross margins and profitability.
• Experience coordinating with international suppliers and panel providers.
• Strong MS Excel skills, particularly in costing sheets, financial calculations and commercial analysis.
• Excellent written and verbal communication skills.
• Strong negotiation, analytical and commercial decision-making abilities. Preferred Qualifications
• Bachelor's degree in Business Administration, Finance, Statistics, Marketing, Engineering or a related discipline.
• Experience working with international market research agencies, panel companies or research KPOs.
• Exposure to healthcare market research, B2B and B2C research projects.
• Experience with multi-market and sample-only research bids.
• Knowledge of Power BI and reporting tools will be an advantage. Key Performance Indicators (KPIs)
• Number and value of bids and proposals submitted.
• Bid submission turnaround time.
• Accuracy of project feasibility and cost estimates.
• Bid conversion and win rate.
• Gross margin and profitability of won projects.
• Vendor cost optimization and competitive supplier pricing.
• Quality and completeness of proposals.
• Successful handover of awarded projects to operations teams. Ideal CandidateA commercially solid Market Research professional who understands both research feasibility and project economics. The candidate should be capable of independently evaluating opportunities, preparing accurate cost estimates, negotiating supplier rates, developing competitive proposals and contributing to business growth and profitability.

📌 Bidding Manager (Noida)
🏢 MAVRIX
📍 Noida