Key Responsibilities

Warmly greet and assist clients, visitors, and employees, manage incoming calls, handle inquiries, and maintain a tidy reception area.

Coordinate appointments and meetings, manage conference room bookings, and maintain accurate calendars.

Escort visitors, ensure security compliance, provide guidance, and assist with inquiries to ensure a positive experience.

Assist with various administrative tasks, including filing, data entry, document preparation, and office supply management.

Respond to inquiries promptly, manage internal and external correspondence, and ensure timely and accurate communication.

Operate and maintain office equipment, troubleshoot basic IT issues, and ensure proper functioning of audiovisual equipment.

Maintain accurate records of visitors, appointments, and sensitive information with confidentiality.

Collaborate with colleagues and departments, communicate effectively, and foster a positive team environment.

Prepare expense reports, manage office utility bills, ensure compliance with reimbursement policies, and provide guidance to employees. Overall, the role requires good communication, organizational, problem-solving,



and multitasking skills to efficiently manage various responsibilities and contribute to the smooth operation of the office.

Skills and Qualities

Good communication and interpersonal skills.

Bachelor’s degree in any field.

Ability to prioritise tasks and great organisational capabilities.

Competency in managing time and solving everyday problems.

Strong communication and people skill Proficient in English & Hindi (Oral and written) Ability to multitask and prioritize tasks effectively.

Proficiency in computer skills, including MS Office applications.

Attention to detail and accuracy in handling administrative tasks.

Problem-solving skills and ability to handle challenging situations calmly and efficiently.

Adaptability and flexibility in a dynamic work environment.

Willingness to learn and take on recent responsibilities.

Experience

At least 2+ Years Experience in customer service, receptionist roles, or administrative positions. Must have own conveyance; Candidate near to Sitapura office would be preferred; Candidate from BPO, Hotel Industry, Travel Industry, Healthcare Industry would be a plus.

📌 Front Desk Executive (Jaipur)
🏢 Pratham Software
📍 Jaipur