Tendering Expert - Job Description

Organization : Kalaakaar and Associates Location : Indore, Madhya Pradesh Department : Tendering & Contracts Reporting To : Director / Project Head

Position Summary

The Tendering Expert shall be responsible for identifying business opportunities, managing the complete tendering process, preparing techno-commercial proposals, coordinating with various departments, and ensuring successful participation in government, PSU, private sector, infrastructure, architecture, urban development, industrial, and PMC consultancy tenders.

Key Responsibilities1. Tender Identification & Analysis

- Monitor e-procurement portals, government websites, PSU portals, and private sector tender opportunities.
- Review RFPs, RFQs, EOIs, NITs, and bid documents.
- Assess eligibility criteria, technical requirements, financial criteria, and project risks.
- Prepare bid/no-bid analysis and management recommendations.

1. Bid Preparation & Submission

- Prepare technical and financial proposals in compliance with tender requirements.
- Compile company credentials, project experience, CVs of key experts, and statutory documents.
- Coordinate with architects, engineers, planners, estimators, and finance teams for bid inputs.
- Ensure timely submission of bids through e-tendering platforms and physical submissions where required.

- Costing & Commercial Evaluation

- Prepare fee estimates, man-month calculations, resource planning, and commercial bids.
- Analyze tender conditions and contractual obligations.
- Evaluate project profitability and commercial risks.
- Prepare comparative statements and bid pricing strategies.

- Contract & Compliance Management

- Review contract conditions, special conditions, and technical specifications.
- Ensure compliance with statutory requirements, certifications, registrations, and declarations.
- Coordinate for EMD, Bid Security, Performance Guarantees, and Bank Guarantees.
- Maintain tender documentation and records.

- Client Coordination





- Attend pre-bid meetings and site visits.
- Seek clarifications from clients and issuing authorities.
- Coordinate with government departments, development authorities, industrial development corporations, and funding agencies.

- Post-Award Activities

- Support contract negotiations and award formalities.
- Coordinate execution team handover.
- Maintain database of awarded, lost, and ongoing bids.
- Analyze bid outcomes and lessons learned.

Desired Experience

- 1-5 years of experience in tendering, contracts, procurement, or business development.
- Experience in consultancy, architecture, engineering, PMC, infrastructure, industrial parks, smart city, urban development, or government projects.
- Experience with Central Government, State Government, PSUs, Development Authorities, Municipal Corporations, and Industrial Development Corporations.

Educational Qualification

- Bachelor's Degree in Civil Engineering, Architecture, Construction Management, Planning, Management, or related field.
- MBA/PGDM in Marketing, Operations, Project Management, or Contracts Management preferred.

Required Skills :

- Robust knowledge of Government Procurement Procedures and GeM/e-procurement systems.
- Tender document interpretation and bid preparation.
- Cost estimation and commercial analysis.
- Contract management and negotiation skills.
- Excellent drafting and proposal writing abilities.
- Proficiency in MS Excel, Word, PowerPoint, and PDF documentation tools.
- Strong communication and stakeholder management skills.

Key Performance Indicators (KPIs)

- Number of tenders evaluated and submitted.
- Bid submission accuracy and compliance.
- Tender success/win ratio.
- Revenue secured through awarded projects.
- Timely completion of tender submissions.
- Quality of technical and commercial proposals.

Employment Type : Full-Time Grade : Senior Executive / Manager / Senior Manager - Tendering & Contracts (depending on experience)

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Tender Executive (Indore)
🏢 Kalaakaar and Associates
📍 Indore