Admin Executive

Location : Chembur, Mumbai (Work from Office)

About Zouk

Zouk is a 100% Vegan, Proudly Indian lifestyle brand that designs premium bags, wallets, footwear, and accessories inspired by Indian culture. As one of India's fastest-growing D2C brands, we're looking for passionate professionals who thrive in a fast-paced and collaborative environment.

About the Role

Key Responsibilities

Travel & Logistics

- Coordinate and book domestic travel (air, rail, bus, and hotel) as per company policy.
- Liaise with travel vendors to ensure timely and cost-effective bookings.
- Handle travel changes, cancellations, and refunds.
- Maintain monthly Travel MIS reports.

Office Administration

- Oversee daily office administration and ensure seamless office operations.
- Maintain cleanliness, hygiene, pantry, meeting rooms, reception, and common areas.
- Conduct regular office inspections and coordinate issue resolution.

Facility Management

- Coordinate preventive and corrective maintenance activities.
- Manage Annual Maintenance Contracts (AMCs) and ensure timely renewals.
- Work with internal teams and external vendors to resolve facility-related issues.

Vendor Management

- Coordinate with housekeeping, security, maintenance, and other service providers.
- Monitor vendor performance and service quality.
- Verify vendor invoices, maintain payment records, and coordinate invoice processing.

IT Asset & Administration

- Maintain IT asset inventory and records.
- Track asset issuance, returns, transfers, and disposals.

MIS & Documentation

- Prepare and maintain:

- Travel MIS

- Petty Cash MIS

- Vendor Payment Tracker

- AMC Tracker

- IT Asset Register

- Ensure proper documentation for audits and compliance.

Petty Cash Management





- Maintain petty cash records and supporting bills.
- Verify expenses and prepare reconciliation reports.

What We're Looking For

- Bachelor's degree in any discipline.
- 2-5 years of experience in Administration, Office Operations, or Facility Management.
- Experience handling travel bookings and vendor coordination.
- Good understanding of office administration and facility management.
- Robust proficiency in Microsoft Excel, Google Sheets, and MS Office.
- Excellent organizational, communication, and follow-up skills.
- Strong attention to detail and problem-solving abilities.

Preferred Skills

- Vendor management and negotiation.
- Documentation and record management.
- Ability to manage multiple tasks and prioritize effectively.
- Experience working in a fast-paced corporate environment.

Why Join Zouk?

- Be part of one of India's fastest-growing consumer brands.
- Opportunity to work closely with cross-functional teams.
- Collaborative and high-growth work environment.
- Learn, grow, and build your career with an ambitious organization.

Pay: ₹400,000.00 - ₹450,000.00 per year

Application Question(s):

- Do you have at least 2 years of experience in Administration, Office Operations, or Facility Management?
- Have you independently managed travel bookings (flight, train, hotel, etc.) for employees or business travel?
- Do you have experience coordinating with vendors (housekeeping, security, maintenance, travel agencies, etc.) and processing their invoices?
- Are you proficient in Microsoft Excel and have you prepared or maintained MIS reports (Travel MIS, Asset MIS, Vendor Tracker, etc.)?
- Are you comfortable working from the office in Chembur, Mumbai?
- What is your current ctc, expected ctc & Notice period?

Language :

- English (required)

Work Location: In person

📌 Office Administrator (Chembur)
🏢 Zouk
📍 Chembur