Job Title : Documentation & Compliance Officer

Organization : YS Group (Leading Educational Institution - Punjab) Location : Barnala, Punjab

Role Overview

Key Responsibilities

- Ensure proper maintenance, organization, and safekeeping of all office records, student files, and institutional documents.
- Maintain regular communication and correspondence with the University, affiliating bodies, and other statutory authorities.
- Ensure timely submission of university-related reports, examination forms, student data, affiliation documents, compliance reports, and other official communications.
- Coordinate all activities relating to admissions, registrations, examinations, migration, scholarships, and student records.
- Monitor deadlines issued by the University and ensure timely compliance by all concerned departments.
- Draft official letters, notices, reports, and other institutional correspondence.
- Maintain proper documentation for inspections, audits, accreditation processes, and regulatory compliances.
- Coordinate with various departments to collect, verify, and compile information required by the University and Management.
- Supervise the day-to-day functioning of the college office and ensure smooth administrative operations.
- Maintain confidentiality of institutional records and official documents.
- Assist the Management in implementing administrative policies, systems, and Standard Operating Procedures (SOPs).
- Ensure proper filing, digitization, retrieval, and archival of institutional records.
- Coordinate with students, parents, faculty members,



and administrative staff to resolve office-related queries efficiently.
- Perform any other administrative responsibilities assigned by the Management from time to time.

Key Requirements

- Bachelor's degree in any discipline; Master's degree preferred.
- 3-5 years of experience in educational administration, office management, or university coordination.
- Good understanding of university procedures, documentation, examinations, affiliation processes, and regulatory requirements.
- Excellent drafting and written communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and ERP systems.
- Strong organizational, coordination, and time management skills.
- Ability to work under deadlines while maintaining high levels of accuracy.
- High level of integrity, professionalism, and attention to detail.

What We Offer

- Opportunity to work with one of Punjab's leading educational groups.
- A professional, collaborative, and growth-oriented work environment.
- Exposure to institutional administration and leadership.
- Long-term career growth and development opportunities.
- An prospect to play a key role in strengthening the administrative systems and academic operations of the institution.

Job Types : Full-time, Permanent

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits :

- Leave encashment

Ability to commute/relocate:

- Barnala, Punjab: Reliably commute or planning to relocate before starting work (required)

Language :

- English (required)

Work Location: In person

📌 Documentation & Compliance Officer (Barnala)
🏢 YS Group
📍 Barnala