Administration 1 Years of Experience

Salary:
Not Specified Qualification: Any Bachelor Degree Posted on November 3, 2026 Job Summary We are looking for a highly organised, proactive and detail-oriented Executive Assistant to support the Chief Operating Officer (COO) in managing administrative responsibilities, coordinating operational activities and ensuring smooth day-to-day functioning. The role involves executive-level coordination, documentation, communication and limited front office responsibilities. Responsibilities

Key Responsibilities
• Executive Assistance & Coordination:
• Provide direct administrative and secretarial support to the COO.
• Manage the COO's calendar,schedule meetings and coordinate appointments.
• Organise meetings, prepare agendas, record Minutes of Meetings (MoM) and follow up on action points.
• Handle official correspondence, emails, reports and confidential documents.
• Coordinate with HODs, department heads and internal teams on behalf of the COO.
• Track pending assignments, deadlines and operational updates.
• Administrative & Operational Support :
• Assist in preparing presentations, reports, trackers and management documentation.
• Coordinate interdepartmental activities and ensure timely communication.




• Maintain records, organise files and ensure proper documentation.
• Support the COO in monitoring operational activities and follow-ups.
• Assist with special projects, assignments and other responsibilities as directed by the COO.
• Additional

Responsibilities:
• Handle patient queries, feedback and complaints professionally and ensure timely resolution.
• Coordinate with doctors, nursing staff, billing and other departments for smooth patient flow.
• Ensure patient satisfaction through effective communication, follow-ups and quality service. Skill Required
• Bachelor's degree in Business Administration, Hospital Administration or a relevant discipline.
• Prior experience as an Executive Assistant, Personal Assistant or in administrative coordination is preferred.
• Excellent verbal and written communication skills.
• Robust organisational, multitasking and time-management abilities.
• Proficiency in MSOffice (Word, Excel and PowerPoint).
• Professional conduct, confidentiality and interpersonal skills.
• Ability to coordinate effectively with senior management and multiple departments.

📌 EXECUTIVE ASSISTANT TO COO (Bengaluru)
🏢 VSH Hospital
📍 Bengaluru