Position Title: Office Admin

Experience: Fresher / Experienced

Employment Type: Full Time

Working Hours: 09:30am 6:30pm

Location: Work from office (Coimbatore)

Employment Start Date: Immediate

Job Overview

We are seeking a People Operations Coordinator to support employee experience, workplace operations, and administrative activities. The role works closely with the People & Culture team and cross-functional departments to ensure an engaging workplace environment and efficient day-to-day operations.

Key Responsibilities

Employee Experience & Engagement

- Support and coordinate employee engagement initiatives, cultural events, wellness programs, celebrations, and recognition activities.
- Assist in planning and executing employee events, including logistics, refreshments, venue setup, and communication.
- Contribute to initiatives that promote a positive and inclusive workplace culture.
- Support employee experience programs and workplace engagement activities.
- Act as a point of contact for employee-related administrative support and workplace queries.

Workplace Operations & Administration

- Ensure office premises are clean, organized, and presentable at all times.
- Monitor and maintain reception areas, meeting rooms, pantry, and common spaces to company standards.
- Maintain visitor registers and ensure accurate recording of visitor entry and exit details.
- Welcome and assist visitors, guests, and external stakeholders in a professional manner.
- Coordinate visitor access and meeting arrangements with relevant internal teams.
- Coordinate and manage relationships with facility, housekeeping, pantry, maintenance, and other workplace service vendors.
- Track vendor service requests and ensure timely resolution of workplace-related issues.
- Coordinate with housekeeping, facility service providers, and vendors to ensure smooth workplace operations.




- Support day-to-day administrative and operational requirements across departments.
- Assist in organizing internal meetings, training sessions, and company activities.

Pantry, Inventory & Facilities Management

- Oversee pantry operations and maintain pantry hygiene standards.
- Coordinate refreshments for meetings, visitors, employee events, and company activities.
- Monitor and maintain stock levels of stationery, pantry supplies, office consumables, and workplace essentials.
- Coordinate procurement and replenishment of supplies to ensure uninterrupted workplace operations.
- Coordinate with vendors for the procurement and timely delivery of office supplies, pantry consumables, and workplace essentials.
- Monitor vendor performance and escalate service-related concerns when required.
- Receive, organize, and maintain inventory records and stock movement.

Cross-Functional Coordination

- Collaborate with internal teams to support operational and administrative requirements.
- Follow up on workplace-related requests and ensure timely resolution.
- Manage day-to-day coordination with vendors and service providers to ensure productive delivery of workplace, facility, and administrative services.
- Maintain vendor records, track service schedules, and follow up on service quality and issue resolution.
- Support People & Culture initiatives and administrative projects as assigned.
- Maintain accurate documentation related to workplace operations,



inventory management, visitor records, vendor management, and administrative activities.

Qualifications

- Bachelors degree in Human Resources, Business Administration, Management, or a related field.
- 1-3 years of experience in People Operations, Workplace Operations, Administration, Employee Experience, or a similar role.

Required Skills

- Strong organizational and coordination skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to engage effectively with employees, vendors, and stakeholders.
- Vendor management and service-provider coordination skills.
- Inventory management and procurement coordination.
- Event planning and employee engagement coordination.
- Facilities and workplace operations management.
- Problem-solving and decision-making abilities with a proactive approach.
- Attention to detail and strong documentation skills.
- Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
- Ability to work collaboratively across departments and build positive working relationships.
- Strong follow-up and stakeholder management skills.
- Service-oriented mindset with a focus on enhancing employee experience and workplace efficiency.

How to Apply: Interested candidates who meet the above requirements are requested to apply by sharing the following:
- Updated Resume/CV
- Cover Letter highlighting your relevant experience, skills, and interest in the Office Admin role.

Please send your updated resume and cover letter to [email protected] or [email protected] with the subject line: Application Office Admin [Name]Only shortlisted candidates will be contacted for the next steps. Regards,

Ranjani

📌 Walk-in || Office Administrator (Coimbatore)
🏢 LoopStream Technologies
📍 Coimbatore